This position is responsible for providing efficient and responsive administrative, organizational, and logistical service to the Vice President of Human Resources, Senior Vice President of Operations and when necessary, their direct reports; assisting them to manage and prioritize their time efficiently and effectively.
In this role, you must utilize a high level of integrity and requires an individual with a positive attitude, an outgoing personality, and an ability to get the best out of a team of people. A highly motivated individual and an experienced problem solver who is also personable, organized, and able to prioritize multiple tasks. Strong communication skills are essential. Your job role will also include:
Responsible for the organization and co-ordination of the Executive Office operations and procedures to facilitate organizational effectiveness and efficiency
Provide efficient and responsive administrative, organizational, and logistical service to the Vice President of Human Resources and Senior VP of Operations and when necessary their direct reports; helping them to manage and prioritize their time efficiently and effectively
Manage calendars for multiple executives and set up meetings, conferences, and conference calls
Compose, proofread, organize, and maintain confidential correspondence, presentations, reports, minutes and other complex documents
Prepare presentations/documentation for external clients and Board meetings
Review and process expense reimbursement reports
Identify departmental needs, and set up and maintain office files, logs, listings, and manuals
Assist with strategic projects across other departments in the organization as called upon
Coordinate travel arrangements to include booking flights, accommodation, transfers, etc.
Undertake small ad-hoc projects and/or research as advised
Manage time effectively to meet and exceed deadlines to ensure availability for additional projects
Manage the reception and kitchen staff and facilities support services to the Farah Offices
Coordinate and/or manage multi-departmental projects as required by the Executive Office
To be considered for this role, you will need to have:
Higher Secondary or equivalent
Fluency in Arabic is mandatory
Minimum 2 years\' experience as an Office Manager
Demonstrated proficiency in Microsoft Office applications and strong written and verbal communication skills
Strong verbal, written and interpersonal communication skills
Excellent attention to detail, strong organizational skills, and able to multi-task
Proven problem-solving, analytical, and project management skills
Able to work well under pressure in a fast-paced environment and exercise sound judgment and discretion
Available to work a flexible schedule with overtime, as required
Able to maintain a positive attitude in a fast-paced work environment
Advanced skills in MS Office Suite (Word, Excel, Outlook, PowerPoint and Visio).