Job Description

Job Title:

Office Manager

Location:

Nourishing Dubai - Dubai, UAE

Working Hours:

7:00 AM - 4:00 PM (1-hour lunch break)

Days:

Sunday to Thursday (Friday off)

Perks:

Complimentary meals and coffee provided

Notice Period:

2 months

Probation Period:

3 months

Role Overview

Nourishing Dubai is seeking a mature, proactive and highly organized Office Manager to oversee day-to-day operational tasks across HR, client onboarding, logistics, purchasing, and administrative functions. This person will be central to ensuring smooth communication between the kitchen, drivers, clients, and suppliers while maintaining the high standards Nourishing Dubai is known for.

Roles & Responsibilities

HR & Staff Administration

Maintain updated records of staff information and company documents Prepare monthly salary sheets with attendance, overtime, holidays worked, and deductions Track and manage visa renewals, training renewals, and insurance renewals Organize staff birthdays and milestone celebrations Coordinate with suppliers for equipment maintenance and office service needs

Delivery & Logistics

Upload daily delivery data to the 3rd-party delivery courier Generate and print delivery cards and meal stickers for each client Prepare daily driver delivery lists in coordination with the kitchen schedule Update delivery calendars for paused days due to client travel Block recipes for individual clients based on intolerances or preferences

Purchasing & Procurement

Create and send Local Purchase Orders (LPOs) to registered suppliers Place online orders from supermarkets for unavailable ingredients (bi-weekly) Distribute and track petty cash spending with accurate logging of each transaction

Administration

Keep the office space organized and clutter-free Maintain a tidy desktop environment with updated sticker templates, staff files, and reference materials Monitor and manage inventory of printed materials, stationery, and office supplies Print necessary labels, cards, and documentation using available office hardware

Client Servicing & Onboarding

Upload new client data to the internal system and generate invoices, payment links, and meal calendars Reconcile incoming payments daily and follow up on pending dues; discontinue meals if unpaid Calculate macro breakdowns for each client based on plan specifications Respond promptly to client requests regarding intolerances, meal adjustments, travel dates, and general inquiries Proactively contact clients 3 days before plan expiration to encourage renewal

Software Proficiency Required

Adobe Illustrator - basic skills to duplicate and edit existing sticker templates Google Sheets - strong knowledge of formulas for macros, calendars, and salary sheets Gmail - daily communication with clients and suppliers Printer/Scanner Operations - for meal stickers, cards, and documentation

Ideal Candidate Profile

Strong attention to detail and organizational skills Excellent communicator (spoken and written) Ability to multitask and handle a fast-paced environment Problem solver who takes initiative and ownership of their role Previous experience in food service, operations, or client services is a plus
Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED5,500.00 per month

Application Question(s):

What system would you create to ensure no tasks fall through the cracks when new requests come in via email or WhatsApp?
How comfortable are you using Google Sheets with formulas and filters? Please give an example of a sheet you've created or managed.

Experience:

office manager: 3 years (Required)
Application Deadline: 10/07/2025
Expected Start Date: 14/07/2025