Job Description

Job description:

Administrative & Office Operations

Oversee daily office functions, including reception, mail, supplies, and facility maintenance. Develop, implement, and maintain office procedures, including document control aligned with engineering standards (e.g., ISO, QA/QC processes). Manage office schedules, meeting rooms, travel arrangements, and calendars for engineering teams and managers. Coordinate onboarding/offboarding for engineering staff, interns, and contractors.
Engineering Project Support

Support engineers in preparing proposals, bid documents, and project presentations. Track project deadlines, deliverables, and resource allocation, notifying relevant stakeholders of upcoming milestones. Maintain project filing systems (digital and physical) ensuring version control and compliance with engineering practices
Financial & Procurement Support

Assist with budget tracking, expense reporting, vendor invoicing, and project cost documentation. Coordinate procurement of technical equipment, software licenses, engineering supplies, and specialized tools.
HR & Compliance Support

Support HR with timesheets, training records, certifications, and engineering compliance requirements. Maintain safety documentation and coordinate safety meetings, audits, and training sessions. Ensure engineering teams comply with company policies, regulatory standards, and industry requirements.
Communication & Coordination

Serve as the communication link between engineering staff, management, clients, vendors, and cross-functional teams. Prepare and distribute internal communications, meeting minutes, and project updates. Support event planning such as site visits, team meetings, client workshops, and engineering conferences.

Academic qualification

: Bachelor's degree in business administration, Engineering Administration, or related field (preferred).

Skills:

Strong organizational and multitasking abilities. Proficiency with Microsoft Office, engineering document management systems (e.g., AutoCAD Vault, Aconex, Procore), and collaboration tools. Excellent written and verbal communication skills. Ability to work independently and support multiple engineering teams. Basic understanding of engineering terminology, drawings, and project cycles is a plus.

Experiences:

2-5 years of office management, project coordination, or administrative experience within an engineering, construction, or technical environment.

Job Type: Full-time

Pay: AED8,000.00 - AED10,000.00 per month