Job Description

Job Overview: Performs a combination of Administration and Human Resources duties in support of the Head of HR & Administration, providing HR & Administration support to all branches of the bank in UAE. Key Responsibilities & Accountabilities HR Support: Greets and receives visitors and directs them to the concerned personnel/meeting room. Assists and answers HR questions and inquiries across the bank in person, over the phone, or through email, in coordination with the manager. Coordinates with various departments to nominate staff for training programs. Assists the Head of HR & Admin in HR-related matters such as: - Ensuring that staff documents records are updated (visas, Emirates ID, etc.) - Ensuring all job descriptions are completed, approved, and signed off. - Handling ad hoc HR-related matters when required. Administration Support: Attends to customer calls in a highly professional and pleasant manner, maintaining quick response and excellent service. Receives the BankaEUR(TM)s incoming mail through various methods, ensures it is stamped with a receiving stamp, registers it in the relevant logbooks, and maintains it in organized order. Arranges the mail and dispatches it to concerned departments. Processes the purchase & payments of supplies (e.g., printed forms, stationery, supplies, equipment) ensuring that policies and procedures are being practiced. Updates all necessary records (such as PO & Contracts Register) for future reference. Oversees the renewals of all service contracts in the bank in coordination with business and legal departments. Manages advance cash and utility payments. Instructs and advises assigned team members on the physical inventories schedules while ensuring lists are coordinated with Financial Control records. Maintains key registers for safes, fireproof, etc., and manages the key log for office filing cabinets and Stamp Register. Assists the DepartmentaEUR(TM)s Manager with the following duties: - Assists in preparing the necessities for renewal/issues related to different insurance policies (medical, PAR, EEI, etc.) of the bank. - Supervises activities relating to the operation and administration of communications systems, including telephones, access cards, etc., in coordination with IT. - Negotiates and oversees general services contracts with vendors to obtain the best terms and conditions for the bank. - Ensures vendors' regular maintenance visits are scheduled and completed; handles any ad-hoc maintenance requirements. - Manages the filing of the department in a proper manner. - Ensures CCTV, Access Control, and Alarm System requirements are as per local regulations including coordination with stakeholders and local vendors. Qualification & Experience University degree. Minimum 4 yearsaEUR(TM) experience in HR/Admin. DIFC experience is a must. Teamwork initiative. Building and Maintaining Relationships. Problem-solving. Results-oriented. Skills Ability to resolve issues quickly and effectively. Attention to Detail and Accuracy. Strong oral and written communication skills. Strong interpersonal relations skills. Strong knowledge of the bankaEUR(TM)s policies and procedures. Application Process: Applicants who are in the UAE will be considered. Kindly send your application with a copy of your CV to: . Only shortlisted applicants will be contacted. Seniority level: Associate Employment type: Full-time Job function: Administrative and Human Resources #J-18808-Ljbffr