Job Description

Our client is a "one stop-shop" consultancy firm based in the UAE. Specialized in providing top-quality services to clients on various matters of company and business set-up, investment project management, tax advisory, accounting and bookkeeping, public relations, commercial information, and general management support. They have a sister company that specializes in investment firm, serving as a pathway to financial growth and success.
What we offer
Your salary is a tax free! You will have the opportunity to expand your network and be a part of a dynamic and growing company. Our client offers a direct employment contract, competitive salary package, and other benefits as per UAE Labor Law.
Who you are
You are a proactive and highly organized professional with a passion for operational excellence. With a strong sense of ownership, you thrive in fast-paced, client-focused environments, and have a knack for creating seamless office experiences. You excel at building rapport across teams, anticipate needs before they arise, and bring structure to dynamic and growing businesses.
Skills & Competencies:

• Excellent written and verbal communication skills in English and Russian (Mandatory)
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Excellent organizational and multitasking abilities.
• High level of discretion and ability to handle confidential information.
• Client-focused with a proactive and problem-solving attitude.

Education & Qualifications:

• Bachelor's degree in Business Administration, Management, Human Resources, or related field
• 3-5 years of experience in administrative roles, executive assistance, or office management
• Professional appearance and demeanour.

Description
In this role, you will oversee daily office operations, serving as the central coordinator to support leadership and ensure a productive work environment.
Your role is key to enabling staff to deliver client work efficiently and without operational disruptions.
Role & Responsibilities:

• Manage the day-to-day operations of the office, ensuring that all processes run smoothly and efficiently
• Coordinate office supplies, equipment, repairs, and liaise with building management and external vendors
• Facilitate communication between departments and ensure that information flows effectively throughout the organization
• Manage the reception area
• Manage seating plans and onboarding space for new hires
• Provide executive support to senior leaders, including calendar management, travel arrangements, and meeting coordination as required
• Prepare presentations, reports, and internal communications as required
• Maintain organized filing systems (digital and physical) for operational and compliance documentation
• Assist with vendor contracts, invoice approvals, and office budget tracking
• Coordinate expense reporting and procurement of services or supplies
• Identify and implement improvements to operational processes and tools
• Support internal projects, initiatives, and change management efforts

Skills Required