Position Overview:
We are seeking a professional, reliable, and detail-oriented Office Help/ Assistant to support daily office operations. The ideal candidate will be proactive, organized, and possess strong communication and client service skills. This role involves hosting duties, light administrative support, and maintaining office cleanliness and hospitality standards.
Key Responsibilities:
Guest Relations & Hospitality
Greet clients, guests, and visitors in a courteous and professional manner
Serve beverages such as tea, coffee, and water to clients and staff
Prepare meeting rooms and ensure cleanliness and readiness for scheduled appointments
Maintain tidiness and hygiene in the pantry and reception area
Office & Administrative Support
Assist in answering telephones, directing calls, and taking messages
Perform general clerical duties such as photocopying, scanning, and filing
Help with basic administrative tasks and support the receptionist or secretaries as needed
Maintain office supplies and pantry stock; submit quarterly reports on kitchen items and equipment
Cleaning & Maintenance
Ensure cleanliness of the office, pantry, and washrooms
Dust, sweep, mop designated areas to maintain a neat environment
Monitor and coordinate the maintenance of office equipment
Ensure all kitchen and pantry materials are stocked and in working condition
Requirements:
Female candidates preferred (due to the nature of the role and office culture)
Prior experience in a hostess, waitress, or office assistant role
Strong communication and interpersonal skills
Professional appearance with a friendly and positive attitude
High attention to detail and organizational skills
Ability to multitask and work independently
Basic computer skills (email, documents, etc.)
Additional Information:
The role involves interaction with international clients and partners
Ability to manage multiple responsibilities with efficiency and discretion is essential
Flexibility to perform any other duties as assigned by the manager or supervisor
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