Job Description

Office Coordinator
Location: Dubai, UAE
Reports To: Office Manager / General Manager / Department Head
Job Summary:
The Office Coordinator ensures the smooth and efficient day-to-day administrative operations of the office. This role acts as a central point of contact, managing facilities, supplies, correspondence, and providing support to staff and management.
Key Responsibilities:

• Manage front desk operations, including greeting visitors, answering and directing phone calls, and handling general email inquiries.
• Coordinate office logistics: maintenance, cleaning, security, and supply inventory (stationery, pantry, etc.).
• Arrange travel and accommodation for staff, including flight bookings, hotel reservations, and visa processing assistance.
• Organize and schedule meetings, appointments, and conference room bookings.
• Assist in the preparation of reports, presentations, and correspondence.
• Manage incoming and outgoing couriers and mail.
• Provide administrative support to various departments as needed (data entry, filing, photocopying).
• Assist with event planning and coordination for company meetings or client visits.
• Maintain office equipment and coordinate with IT vendors for repairs.
• Uphold a professional and welcoming office environment.

Requirements:

• Bachelor's degree in Business Administration or related field preferred.
• Minimum of 2-3 years of experience in an administrative or coordination role, preferably in Dubai.
• Excellent command of written and spoken English. Arabic language skills are a significant advantage.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, multitasking, and time-management skills.
• Strong interpersonal and communication skills with a customer-service orientation.
• Proactive, discreet, and able to handle confidential information.

Skills Required