Office Coordinator
Dubai, United Arab Emirates
Job Description
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Responsible for managing the Dubai Managing Director?s office, sustaining and reviewing standards for administration and secretarial support throughout Tilal Al Ghaf?s Development team.
Role Details ? Key Responsibilities and Accountabilities:
- Sorts incoming and outgoing mail and handles routine correspondence independently.
- Handles administrative duties via taking dictation, typing, retrieving information, filing and performing self-correspondence.
- Arranges appointments and organizing meetings for the Dubai Managing Director.
- Arranges travel itinerary, travel arrangements and hotel bookings for the team.
- Ensures smooth and efficient functioning of the office by providing necessary equipment, stationery materials, company cars, drivers, pantry supplies and meeting rooms.
- Keeps track of leave records of the Project?s staff.
- Greets and screens visitors and telephone calls.
- Keeps sensitive material in confidence when requested.
- Observes and implements established policies and procedures.
- Ensures that all documents, letters, reports, presentations, internal notes and KPI?s are prepared, collected and combined as per agreed timeline and quality
- Ensures that all tasks requested by the Dubai Managing Director are followed-up on by the concerned departments.
- Raises i-expense, purchase requisitions and PO?s on Oracle.
- Coordinates staff onboarding, offboarding and inductions.
- Organizes events and celebrations as and when required.
- Handles other jobs assigned from time to time (liaising with the team on various ad-hoc daily assignments/tasks).
Requirements:
- University degree
- A pleasant, presentable personality with an honest, open, warm character and manners
- A minimum of 5 years? experience with an excellent past record
- Smart appearance and demeanor.
- Self-confident, self-reliant and a self-starter
- Excellent communication and presentation skills both written and oral in English and Arabic
- Energetic / high work ethic
- Resourceful
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Job Detail
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Job IdJD1548123
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned