Job Description

Job Summary:
The Office Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves handling a variety of tasks, including answering phones, managing correspondence, organising files, and assisting staff with day-to-day operations. The ideal candidate is organised, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities:

• Administrative Support:
• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and direct them appropriately.
• Manage incoming and outgoing mail, emails, and faxes.
• Schedule appointments, meetings, and maintain calendars.
• Assist in preparing reports, presentations, and spreadsheets.
• Data & File Management:
• Maintain and organise physical and digital filing systems.
• Update databases, records, and spreadsheets accurately.
• Assist with data entry and document processing.
• Office Operations:
• Order and maintain office supplies and equipment.
• Coordinate with vendors and service providers as needed.
• Assist in setting up meetings, including arranging refreshments and equipment.
• Team Support:
• Assist colleagues with administrative tasks as needed.
• Help onboard new employees by preparing workspaces and materials.
• Support HR with basic personnel documentation.

• Education: High school diploma or equivalent (Associate's degree in Business Administration or related field preferred).
• Experience: 1+ years in an administrative or office support role (entry-level candidates with strong skills may be considered).
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Soft Skills:
• Strong verbal and written communication.
• Excellent organisational and time-management abilities.
• Ability to work independently and as part of a team.
• Professional demeanour and customer service orientation.