Office Assistant
Dubai, United Arab Emirates
Job Description
We are looking a highly organized and efficient Office Assistant to join our team and provide essential support to Senior Management in day-to-day operations.The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. The Office Assistant will play a crucial role in ensuring the smooth functioning of the office, maintaining records, coordinating schedules, and assisting with administrative and non administrative tasks. Qualifications & Education
- Bachelor Degree in Business Administration, Media and comunication or related field
- At least 2 years experience in an educational institution
- Ability to multi-task
- Preferably bilingual (speaks English and Arabic fluently)
- Excellent with English writing including minutes or meetings, reports and emails
- Very high degree of independence, responsibility, and judgment.
- Maintains a professional image and relationships with faculty/students and all stakeholders.
- Must maintain confidentiality.
- Accountable for the smooth running of the office, with all administrative responsibilities and tasks
- Effectively resolves daily matters independently.
- Knowledge of University programs and operations including Administrative and Academic affairs is preferred.
- Ensures appropriate protocol is implemented for the Management Office when dealing with senior management and other official bodies.
- Assist in managing calendars, scheduling appointments, and coordinating meetings, ensuring optimal time management and prioritization.
- Prepare and distribute correspondence, memos, reports, and presentations as requested.
- Maintain and organize physical and digital files, records, and documents, ensuring accuracy, confidentiality, and easy retrieval.
- Maintains an up-to-date and accurate filing system of all documents received through the Division Head Office
- Maintains and confirms the Division Head\xe2\x80\x99s diary in cooperation with other Offices / Departments / Colleges
- Manage incoming and outgoing communications, including answering and screening phone calls, taking messages, and responding to emails in a professional and timely manner. Greet and assist visitors, ensuring a positive and welcoming experience.
- Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics for team members as needed.
- Assist with preparing and reviewing expense reports, ensuring accuracy and adherence to company policies.
- Support the management team in preparing for meetings, including compiling relevant materials, conducting research, and creating presentations.
- Monitor and manage office supplies inventory, placing orders when necessary and ensuring adequate stock levels.
- Collaborate with other team members to coordinate and execute company events, meetings, and special projects.
- Manages simultaneous projects ensuring timely and effective delivery.
- Uphold strict confidentiality in handling sensitive information and documents.
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Job Detail
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Job IdJD1590132
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned