Houzify is a reputable company that specializes in the Real Estate Industry. We are committed to delivering exceptional real estate services to our clients and are looking for a dedicated Office Assistant/Coordinator to join our team. If you are detail-oriented, and organized, and have experience in the real estate industry, we invite you to apply for this exciting opportunity.

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As an Office Assistant/Coordinator at Houzify, you will play a vital role in supporting our real estate operations. You will be responsible for a wide range of administrative tasks that contribute to the smooth functioning of our office. We are seeking a candidate who is not only efficient and organized but also possesses knowledge and experience in the real estate sector.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the office, including managing calendars, scheduling appointments, and coordinating meetings.
• Client Interaction: Serve as the initial point of contact for clients, vendors, and visitors, both in person and over the phone. Always ensure a professional and friendly demeanour.
• Document Management: Maintain and organize documents related to real estate transactions, contracts, listings, and other important records. Ensure the confidentiality and accuracy of sensitive information.
• Office Organization: Keep the office space neat and organized, ensuring that supplies are stocked, and equipment is in working order.
• Communication: Facilitate communication within the office, ensuring that messages are relayed promptly and accurately to the relevant parties.
• Assist Real Estate Agents: Support our real estate agents with administrative tasks such as creating marketing materials, coordinating property showings, and managing client inquiries.
• Data Entry: Accurately input data into our real estate management systems, databases, and spreadsheets.
• Research: Conduct research on real estate market trends, properties, and competitors as needed.
• Vendor Coordination: Coordinate with vendors, contractors, and service providers for property maintenance and repairs.
• Special Projects: Assist with special projects and tasks as assigned by management.

Qualifications:

• Previous experience as an Office Assistant or Coordinator, preferably in a real estate company.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate software (e.g., MLS, CRM systems).
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Exceptional interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of real estate terminology and processes is a plus.
• High school diploma or equivalent; additional education or certification in real estate or administration is preferred.

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