Job Description

Houzify is a reputable company that specializes in the Real Estate Industry. We are committed to delivering exceptional real estate services to our clients and are looking for a dedicated Office Assistant/Coordinator to join our team. If you are detail-oriented, and organized, and have experience in the real estate industry, we invite you to apply for this exciting opportunity.

: As an Office Assistant/Coordinator at Houzify, you will play a vital role in supporting our real estate operations. You will be responsible for a wide range of administrative tasks that contribute to the smooth functioning of our office. We are seeking a candidate who is not only efficient and organized but also possesses knowledge and experience in the real estate sector.

Key Responsibilities: Administrative Support: Provide comprehensive administrative support to the office, including managing calendars, scheduling appointments, and coordinating meetings. Client Interaction: Serve as the initial point of contact for clients, vendors, and visitors, both in person and over the phone. Always ensure a professional and friendly demeanour. Document Management: Maintain and organize documents related to real estate transactions, contracts, listings, and other important records. Ensure the confidentiality and accuracy of sensitive information. Office Organization: Keep the office space neat and organized, ensuring that supplies are stocked, and equipment is in working order. Communication: Facilitate communication within the office, ensuring that messages are relayed promptly and accurately to the relevant parties. Assist Real Estate Agents: Support our real estate agents with administrative tasks such as creating marketing materials, coordinating property showings, and managing client inquiries. Data Entry: Accurately input data into our real estate management systems, databases, and spreadsheets. Research: Conduct research on real estate market trends, properties, and competitors as needed. Vendor Coordination: Coordinate with vendors, contractors, and service providers for property maintenance and repairs. Special Projects: Assist with special projects and tasks as assigned by management.

Qualifications: Previous experience as an Office Assistant or Coordinator, preferably in a real estate company. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate software (e.g., MLS, CRM systems). Excellent organizational and multitasking abilities. Strong attention to detail and accuracy. Exceptional interpersonal and communication skills. Ability to maintain confidentiality and handle sensitive information. Knowledge of real estate terminology and processes is a plus. High school diploma or equivalent; additional education or certification in real estate or administration is preferred.