Job Description

Job Title Office Assistant

Description

Only Lady

Objectives of this Role

• Ensure optimal operation of equipment, supplies, and inventories with preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
• Coordinate internal and external resources to expedite workflow
• Be the eyes and ears of the office, providing information, answering questions, and responding to requests
• Oversee and achieve organizational goals while upholding best practices

Daily and Monthly Responsibilities

• Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors
• Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, meeting minutes, mailings and deliveries, and coordinating meeting room calendars
• Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closest, and communal areas
• Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order
• Maintain filing system, contact database, employee list, and inventories
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events onsite and offsite

Skills and Qualifications

• Proven administrative experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• High school diploma or equivalent
• Must be able to move 50 lbs, bend, stretch, and stand for extended periods of time

Preferred Qualifications

• College degree
• Previous success in office management
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Comfortable handling confidential information

Note: Salary will discuss upon the Interview

To all interested Applicant

Job Type: Full-time

COVID-19 considerations:
Use facemask

Ability to commute/relocate:

• Ajman: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma (Preferred)

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