Job Description

Role Summary

Front-desk and office operations with strong admin/accounting support for an

architecture/engineering/construction (AEC)

practice. You'll handle reception, quotations, invoices, payment certificates, basic bookkeeping in

Zoho Books

, and project document control. Professional appearance and clear

English

communication are essential.

Key Responsibilities

Front Office & Admin

Greet visitors; manage calls, WhatsApp, and emails; coordinate meeting rooms and calendars Courier/mail handling; office supplies & vendor coordination; travel bookings Prepare letters, memos, and standardized forms; maintain tidy digital & physical filing

Accounting & AEC Commercial Support

Prepare

quotations

from scope/BOQ; issue

sales invoices

and

credit notes

Record

purchase bills

, expenses, receipts; maintain

petty cash

Assist with

bank reconciliations

, AR aging, payment follow-ups Draft

Payment Certificates

for contractor invoices based on measured work/approvals Ensure correct

UAE VAT

treatment and organize documents for quarterly filing Generate routine reports (invoice list, AR/AP, expense summary) from

Zoho Books

Project Document Control (AEC)

Maintain submission logs, NOCs, approvals; apply file naming conventions Track correspondence with clients/authorities/contractors; version control (PDF/native)

Qualifications

1-4 years

in office admin/reception or accounts support; AEC industry exposure preferred Hands-on

Zoho Books

(invoicing, bills, receipts, simple reconciliations) Basic accounting and understanding of how AEC firms operate Strong

English

(spoken & written); additional languages a plus Professional, presentable, organized; high attention to detail and follow-through Proficient with MS Office/Google Workspace; fast, accurate typing immediate joiners only. Must meet UAE work authorization requirements

Nice to Have

Experience preparing

quotations

and

payment certificates

for contractors Familiarity with Dubai authorities (DM, DDA, Trakhees, etc.) submissions and workflows Knowledge of WPS inputs and expense claim handling (not payroll processing)
Job Type: Full-time

Application Question(s):

Do you have any experience with AEC Business? Are you available to join immediately?
Education:

* Bachelor's (Required)