Job Description

: Executive Assistant to the CEO (Admin cum PRO/HR/Travel/Freight)Position Overview

We are seeking a highly organized and proactive

Executive Assistant to the CEO

who will manage a wide range of administrative, HR, PRO, travel, and freight-related responsibilities. This role requires exceptional multitasking skills, attention to detail, and the ability to handle confidential matters with discretion. The ideal candidate will serve as a trusted partner to the CEO, ensuring smooth operations across administration, HR, visa processing, travel arrangements, freight handling, and government liaison activities.

Key Responsibilities1. Executive Support

Provide comprehensive administrative assistance to the CEO, including calendar management, scheduling, and correspondence. Prepare reports, presentations, and meeting materials. Act as the primary point of contact between the CEO and internal/external stakeholders.
2. Administration & HR

Oversee office administration, documentation, and record-keeping. Support HR functions such as onboarding, employee records, and leave management. Assist in drafting HR policies and coordinating staff welfare initiatives.
3. PRO & Government Liaison

Handle visa applications, renewals, cancellations, and labor card processing. Manage passport renewals, Emirates ID applications, and other government-related documentation. Liaise with government authorities, ministries, and free zone offices to ensure compliance with regulations.
4. Travel & Logistics

Arrange international and domestic travel for the CEO and staff, including flight bookings, hotel reservations, and transportation. Ensure timely processing of travel documents and approvals. Maintain travel expense records and reconcile reimbursements.
5. Freight Handling

Coordinate import and export shipments, ensuring compliance with customs regulations. Liaise with freight forwarders, shipping lines, and logistics partners to manage cargo movements. Prepare and verify shipping documentation, including bills of lading, invoices, and customs declarations. Track shipments and resolve any delays or issues to ensure timely delivery. Maintain records of freight costs and support cost optimization initiatives.
6. Other Duties

Coordinate company events, meetings, and conferences. Maintain confidentiality of sensitive information. Support ad hoc projects and assignments as directed by the CEO.
Qualifications & Skills

Bachelor's degree in Business Administration, HR, Logistics, or related field. Minimum 2 years of experience in executive assistance, administration, PRO/HR, and freight/logistics roles. Strong knowledge of UAE labor laws, visa procedures, customs regulations, and government portals. Excellent communication skills in English (Arabic is an advantage). Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). High level of organizational skills, discretion, and professionalism. Ability to work independently and manage multiple priorities.
Job Type: Full-time

Pay: From AED3,500.00 per month