Job Description

The Role

The Office Administrator will be the backbone of daily operations, ensuring smooth and efficient functioning across administrative, HR, finance, and digital activities. This multifaceted role requires a proactive, highly organised individual who can balance day-to-day office management with executive support, finance support, HR coordination, and CRM administration.



Requirements

Office & Administrative Support o Manage front desk duties, including greeting visitors and maintaining a professional office environment. o Provide comprehensive administrative support to the team and senior management, including travel bookings, meeting coordination, courier arrangements, and scheduling. o Oversee office management, supplies, and vendor coordination to ensure seamless daily operations. HR Administration o Support HR functions including onboarding, maintaining employee records, leave management, and recruitment logistics. o Uphold confidentiality and assist with HR compliance and documentation. Finance Support o Assist with basic finance and accounting tasks, including invoicing, expense tracking, and bookkeeping support. o Liaise with the finance department to ensure timely processing and record-keeping. Digital & Social Media Support o Assist in managing company social media accounts (e.g., LinkedIn, Instagram) and digital platforms. o Contribute to posting, scheduling, and basic content coordination when required. Sales & CRM Support o Maintain and update CRM systems with client interactions, proposals, and sales records. o Support sales administration including completing pre-qualification applications and tracking business development activities. Cross-Functional Coordination o Liaise with IT, building management, and service providers as needed. o Ensure effective communication across departments and foster a positive, collaborative office environment. Qualifications & Experience o Proven experience in office administration or executive support, ideally within a design, professional services, or creative industry. o Familiarity with HR processes and handling confidential employee data. o Basic understanding of accounting or bookkeeping principles. o Experience managing or assisting with digital and social media platforms. o Previous experience with CRM systems (e.g., HubSpot, Salesforce, CMap) is preferable. Skills & Competencies o Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Organisational: Strong attention to detail, time management, and multitasking abilities. o Communication: Excellent written and verbal communication skills. o Interpersonal: Positive, proactive, and adaptable attitude with a collaborative mindset. Other Requirements o Must be based in Dubai or able to commute daily to JLT. o Ability to thrive in a fast-paced environment and manage multiple priorities.



About the company

LXA, a dynamic and multidisciplinary international practice, offers an exciting opportunity for a talented and ambitious professional to join our team and contribute to delivering exceptional projects across diverse sectors.