Job Description

Overview

We are seeking a highly organized and proactive Arab Office Administrator to oversee daily office operations and support various administrative functions. This role is vital in ensuring the smooth functioning of our office environment, coordinating with team members, managing vendor relationships, and supporting event planning and human resources activities. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and team supervision. This position offers an excellent opportunity for professional growth within a dynamic organization.

Duties

Manage calendar schedules, appointments, and meetings to ensure efficient time management for staff and leadership Oversee front desk operations, including multi-line phone systems, greeting visitors, and maintaining a professional reception area Coordinate event planning activities, including logistics, vendor management, and preparation of materials Supervise administrative staff and provide training & development to enhance team performance Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks or similar software Manage human resources functions including payroll processing, employee record keeping, and assisting with onboarding procedures Oversee office supply inventory and coordinate vendor relationships for supplies and services Maintain filing systems, ensure document accuracy, and support general clerical tasks such as data entry and correspondence Assist with budgeting processes and monitor expenses to stay within financial guidelines Ensure adherence to office policies and procedures while promoting a positive work environment

Experience

Proven experience in office administration or office management roles Supervising experience preferred, with demonstrated ability to lead a team effectively Proficiency in QuickBooks or comparable bookkeeping software Strong skills in schedule management, calendar coordination, and multi-line phone systems Experience with vendor management, event planning, and human resources functions such as payroll and onboarding Excellent communication skills--both verbal and written--and professional phone etiquette Strong organizational skills with attention to detail in clerical tasks such as filing and record keeping Background in medical office management or related fields is a plus but not required Prior experience in training & development within an office setting is advantageous Proficient in both English and Arabic
This position is integral to maintaining an efficient office environment while supporting the organization's growth objectives. We welcome candidates who are detail-oriented, communicative, organized, and eager to contribute to a collaborative team.

Job Type: Full-time