Job Description

We are seeking a proactive, well-organized, motivated, hard-working and professional

Office Administrator / Office Assistant

to join our team. The ideal candidate will handle a variety of administrative and clerical tasks to ensure the smooth functioning of daily operations. Additionally, the role includes

serving tea, coffee, and light refreshments to clients and visitors

, ensuring a welcoming office environment.

Key Responsibilities: Administrative Duties:

Manage incoming and outgoing calls, emails, and correspondence. Greet visitors and clients in a professional and friendly manner. Maintain and update office records, files, and documents (physical and digital). Organize and schedule meetings, appointments, and internal events. Monitor and manage office supplies inventory and place orders when necessary. Handle basic bookkeeping tasks, including petty cash handling and expense reporting. Coordinate with vendors, service providers, and maintenance teams. Assist in preparing reports, presentations, and basic documentation. Support HR or accounting departments with routine clerical tasks when needed.

Office Assistant Duties:

Serve tea, coffee, water, and light refreshments to clients, guests, and management. Maintain cleanliness and organization of the pantry, kitchen, and meeting rooms. Set up meeting rooms before and after client visits or internal meetings. Ensure cleanliness and tidiness of the reception and common areas. Run occasional office errands as required.

Required Qualifications:

High school diploma or equivalent; additional qualifications in office administration are a plus. Proven experience as an office administrator, front desk executive, or administrative assistant. Basic understanding of clerical procedures and systems (e.g., filing, record keeping). Familiarity with office software such as MS Office (Word, Excel, Outlook). Good communication skills.

Key Skills & Competencies:

Excellent communication and interpersonal skills. Professional appearance and attitude. Ability to multitask and prioritize work efficiently. Good organizational and time-management abilities. Attention to detail. Respect for confidentiality and discretion.
Job Types: Full-time, Permanent