Job Description

Job Summary

We are looking for a highly organized and proactive

Office Administrator

to manage day-to-day administrative operations and support the smooth functioning of our education and training services. The role involves coordinating school and center schedules, handling communication, supporting HR operations, managing daily cash entries, overseeing logistics and transport, assisting with EdTech operations, and ensuring effective facility management.

Key Responsibilities

1. Scheduling & Academic Coordination

Plan, schedule, and coordinate sessions for schools and training centers. Manage trainer allocations, session calendars, and timetable updates. Coordinate with academic teams to ensure smooth execution of sessions.

2. Communication Management

Act as the primary point of contact for schools, parents, trainers, and internal teams. Handle emails, calls, WhatsApp communications, and official correspondence. Ensure timely follow-ups and clear communication across stakeholders.

3. Human Resources Support

Assist with recruitment coordination, onboarding, and documentation. Maintain employee records, attendance, and leave tracking. Support payroll preparation and HR compliance tasks.

4. Finance & Daily Cash Management

Maintain daily cash entry records and basic accounting logs. Track invoices, receipts, and payment follow-ups. Coordinate with accounts/finance team for reconciliations and reports.

5. Logistics & Transport Coordination

Coordinate transportation for trainers, staff, and materials. Manage logistics for school programs, events, and workshops. Track vehicle usage, fuel, parking, and related expenses.

6. EdTech & System Management

Support EdTech platforms, learning systems, and internal tools. Manage student data, enrollments, and system updates. Coordinate with technical teams for system issues or improvements.

7. Facility Management

Oversee office and center facilities, including maintenance and supplies. Coordinate with vendors for repairs, utilities, and services. Ensure a safe, organized, and well-maintained work environment.
Qualifications & Skills

Bachelor's degree in Business Administration, Management, or a related field. 2+ years of experience in office administration or a similar role (education sector preferred). Strong organizational and multitasking skills. Excellent written and verbal communication skills. Proficiency in MS Office (Excel, Word, Outlook) and basic accounting tools. Familiarity with HR processes, scheduling systems, and EdTech platforms is an advantage. Ability to work independently and handle confidential information responsibly.
Job Type: Full-time