Job Description

Key Responsibilities

1. Office Management & Coordination

Oversee daily office operations (supplies, maintenance, and utilities). Serve as the main contact for internal communication and external vendors. Schedule and coordinate meetings, appointments, and travel arrangements.

2. Administrative Support

Prepare and maintain official documents, reports, and records. Handle correspondence (emails, memos, phone calls, letters). Assist management in preparing presentations, reports, and proposals. Ensure filing systems (digital and physical) are updated and secure.

3. Financial & Inventory Assistance

Monitor petty cash, reimbursements, and simple expense tracking. Assist in procurement of supplies and maintain inventory records. Support accounting by submitting invoices and expense reports.

4. HR & Staff Support (if applicable)

Maintain attendance and leave records. Support in onboarding new employees and maintaining personnel files. Assist with coordination of staff schedules and payroll documentation.

5. Compliance & Documentation

Ensure licenses, permits, and legal documents are up to date. Coordinate with management and external agencies for renewals or audits. Maintain confidentiality of company information at all times.

6. Communication & Customer Support

Handle customer inquiries, complaints, or walk-in clients when needed. Coordinate between branches and head office for information flow.
Qualifications

Education:

Bachelor's degree in

Business Administration

,

Management

,

Accounting

, or related field. Diploma or vocational training in office management or accounting (for smaller businesses) can also be acceptable.

Experience:

3-5 years of experience in administrative or office support roles. Experience in retail, F&B, or service business administration is a plus.

Skills:

Strong organizational and multitasking skills. Excellent communication Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace. Basic accounting or bookkeeping knowledge. Time management and ability to work independently. Discretion and professionalism in handling confidential information

Personality Traits

Reliable and proactive problem-solver. Detail-oriented and disciplined. Approachable, helpful, and cooperative. Able to work under pressure and meet deadlines.
Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month