Office Administration Specialist (outsourced)
6th of October City, Egypt
Job Description
Aufgaben
Main tasks
Develop and implement office procedures
Training and qualification:
Soft skills/individual competence:
- Responsible to facilitate/coordinate various management forums and follow-up with various executives, stakeholders towards timely closure of action points. Highlight areas of concern, risks that may hinder smooth Operations.
- Responsible for calendar management for the Head of Operations (HoO). Experience maintaining and prioritizing a manager’s calendar.
- Responsible for maintaining company records, setting up and managing both electronic and paper filing systems.
- Responsible for planning and execution of events and visits involving senior management and guests from HQ.
- Manage the flow of information from and to members of the leadership team & other management forums including HQ in Germany.
Develop and implement office procedures
- Maintain department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Monitor Cash Outflow requests, report preparation and timely submission.
- Prepare Presentations for different Forums (Workshops, Meetings, Town Halls, etc.).
- Petty Cash Handing and settlement.
Training and qualification:
- Project Management
- Technical knowledge in automotive industry
Soft skills/individual competence:
- Excellent command of English Language (German language is a plus)
- Excellent computer skills, especially MS Office (Word, Powerpoint, Excel, Outlook)
- Strong communication & interpersonal skills
- Attention to detail and analytical ability
- Ability to work across hierarchy
- Ability to proceed with problems in a structured manner, takes initiatives, willingness to learn, acts results-oriented, self-motivated
- Experience in top management assistance function, especially in administrative and technical areas.
Qualifikationen
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Related Jobs
Job Detail
-
Job IdJD1423393
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job Location6th of October City, Egypt
-
EducationNot mentioned