Job Description

Notion & AI Operations Manager

Location:

Dubai, UAE (Marina Plaza) - Full-time, On-site

Department:

Operations

About the Role

Thrivestate is seeking a

Notion & AI Operations Manager

to build and maintain the backbone of our company processes. This role is responsible for designing workflows, documenting SOPs, centralizing knowledge, and ensuring smooth operations across departments by using

Notion as the core platform

--with AI and automation to drive efficiency.

Key Responsibilities

Join company and departmental meetings to document summaries, capture decisions, and assign action items into Notion. Build and maintain Thrivestate's Notion workspace, including dashboards, databases, templates, and knowledge base. Design, document, and maintain SOPs (standard operating procedures) for all business units. Ensure each department's Notion pages remain structured, accurate, and easy to navigate. Track follow-ups and accountability for all meeting action points. Leverage AI tools to: Summarize meeting recordings. Draft SOPs and workflows. Automate repetitive admin tasks. Connect Notion with other tools (CRM, Slack, email, Google Workspace, etc.) using Zapier/Make/API integrations. Train team members on how to use Notion and follow established processes.

Requirements

Advanced expertise with

Notion

(databases, rollups, relations, templates, automations, permissions). Background in

operations, process design, or project management

. Experience creating and maintaining SOPs and knowledge bases. Familiarity with

AI tools

(ChatGPT, Fireflies, Otter.ai, Claude, etc.) for note-taking and process automation. Skilled with

automation tools

(Zapier, Make, API integrations). Excellent written and verbal communication skills. Highly organized, detail-oriented, and proactive.

What We Offer

A key role in shaping how one of Dubai's fastest-growing real estate companies operates. Direct collaboration with leadership and department heads. Opportunity to implement AI-powered operations at scale. Competitive salary package and clear growth opportunities.
Job Type: Full-time

Pay: From AED10,000.00 per month