Job Description

Job Title
Network Inspector
Business
Network Finance & Control
Job Purpose
The key responsibility of the job holder is to ensure the best practices are implemented in regard to monetary controls at site level, in compliance with company's and government's policies and procedures. The job holder also supports the business in safeguarding the assets of the company through cash/inventory and month-end processes. Rectifying false practices by recommending correcting actions to ensure that all ethical standards and industry best practices are consistently adopted are a part of the job holder's responsibilities and report the same in order to have strong financial controls on activities.
Principal Accountabilities
Principal Accountabilities
Stock Take - Site Dry Stock Inventory

• Stock Taking or "inventory checking" is the physical verification of the quantities and condition of items held in an inventory or warehouse. This may be done to provide an audit of existing stock. It is also the source of stock discrepancy information.
• Creates and maintains accurate written procedures for the primary inventory control functions and processes, ensuring accuracy and integrity of the stock management system implemented.
• Perform critical inventory tasks to ensure the correct number of items are in stock.
• Maintain updated and accurate records of inventory, including transfers and cycle counts.
• Review documentation and monitor product codes to search for discrepancies
• Troubleshoot quantity discrepancies between stock and records.
• Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions.
• Stock Take is done on all Retail Sites; Zoom Stations, Zoom Market, Zoom Metro, Zoom Franchise, Tasjeel, Autopro, F&B Sites, and KSA Retail Sites.
• Manage, monitor and execute the yearly stock take master plan.
• Develop a Monthly stock take schedule for the whole network.
• Provide accurate and timely reminders Staffing and staff schedule, including the number of staff participating in the count.
• Verify the Site preparation of Stock Take sheets in the Stock Room, Cabinets, Shelves and Selling area, and ensure that these are prepared and entered timely in the system.
• Communicate Site Visit reports on stock take day to Network Controller.
• Verify the physical quantities randomly at the site for different categories.
• Verify High value items such as Prepaid Cards, Gift Cards, Salik Tag and Salik Cards.
• Ensure that all observations in the site are documents with signatures and site stamp.

Stock Take Report Analysis and Generation

• Prepare, generate, and financial inventory reports; review reports monthly with management.
• Ensure that all physical quantities are entered by the SIC, and stock take freeze is done by the SIC on time.
• Generate stock variance pre-final report and check for errors in the physical stock, PLU's, and description.
• Communicate stock take variance, pre-final report, to the SIC to check unaccounted for variances.
• Manage the changes in the physical stock are accurate and proper approvals obtained from respective business unit.
• Verify all invoices are entered correctly, if required, accommodate all invoice corrections to ensure accuracy in inventory and vendor payments.
• Ensure all product cost prices are correct and, if required, coordinate with C-store department to make necessary changes to maintain accurate stock take variances and net profits.
• Verify all sales data are captured in the system. If not captured due to system-related issues, effectively report and coordinate with the IT department.
• Generate and communicate the final stock take results to the business.
• Obtain and review site stock variance justification reports.
• Recommend and ensure necessary actions are taken for unjustified variances in coordination with the business unit.
• Communicate and present Stock take summary report to the management, including all abnormal variances, findings and observations.

Additional Principal Accountabilities
Stock Take Training

• Manage and develop the inventory training program for the entire network.
• Conduct Stock take training sessions for Area Managers, Field Supervisors, Retail Staff and managers, Tasjeel Managers & Auto Pro Managers.
• Ensure that for this training, the scope covered is Practical Training, Stock variance analysis and Justification.
• Provide stock take refresher training for the entire network.
• Provide One-day Crash course training is given to newly joined nationals as RFS & SIC to help them in their presentation to the Management.
• Train Site Managers for entering payouts in correct item head.

Retail Spot Check

• Conduct spot checks for retail sites to ensure the site cash and cash equivalent items are reconciled.
• Verify the Sites fuel closing meter readings.
• Ensure all procedures, that directly affect cash balance, are strictly followed such as cash deposit, site pay-outs, non-payment customers, staff shortages, etc.
• Communicate all site spot-checks findings and ensure correct documentation for future references and/or evidence.
• Provide recommendations and corrective actions to the businesses in order to develop and enhance operational practices.

Problem Solving - Fraud Investigation

• Network inspector to conduct site visit of the site involved in any fraud incident.
• Conduct Spot check and ensure all other monetary controls are in place.
• Manage emergency full Stock Take.
• Review and verify the site wet stock, and ensure that the reconciliations are completed.

Finance and Planning Tasks

• Perform regular reconciliations between the various legacy systems.
• Review and reconcile of site's closing inventory for wet and dry stock.
• Ensure the revenue reconciliation between actual and budget.
• Verify all inventory gain/loss values are correctly reported in the financial statements.
• Review site write-offs accuracy and report to the management.
• Identify and report issues related to invoicing at site level.
• Ensure all purchase invoices and purchase return invoices are entered correctly.
• Identify and rectify missing invoices and incorrect entry of invoices in coordination with site manager, to ensure accuracy in vendor payments and inventory.
• Assist Network Controller in developing and enhancing internal processes related to finance control.
• Identify financial data issues that are caused by, or due to system integration, migration, etc.
• Rectify financial data to ensure maximum accuracy in the financial statements.
• Ensure financial data are reported correctly in the GL by periodic reconciliation.
• Consolidate and present site pay-outs summary to the management.

Process Enhancement

• Develop new processes wherever required and communicate to businesses, in order to have clear understanding of roles and responsibilities.
• To support the various system related enhancement.
• Continuously develop and implement a loss prevention program.

Experience

• Educational Qualification: Finance Graduation
• Experience: 3- to 5 years experience
• System Skills: Good
• Interpersonal Skills: Good
• Communication Skills: Fair
• Presentation Skills: Fair

Skills Required