Job Description

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Role : Document Controller
Location : Abu Dhabi
Role Purpose:
A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created, signed, stored, and backed up/Archived, and that any retention policies are followed. Also preparing the required formats, daily, weekly & Monthly Reports. Enhancing the Documentation Systems, in addition to prepare any required word or Excel Tables or Form...etc.
Key Accountabilities of the role
General:

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self-development and continuing personal development.
• Enhance the Documentation and archiving Systems.
• Preparing all required tables, forms, and reports.

Policies, Systems, Processes and Procedures:

• Analyses and document business process and problems to develop solutions to enhance efficiencies.

PMC:

• Document Management: Manage the intake, handling, and storage of documentation.

• Process Implementation: Develop and implement processes for document control.

• Compliance: Ensure all documentation meets formal requirements and required standards.

• Review and Update: Regularly review and update documents as necessary.

• Program: professional in Microsoft offices especially Excel, Word & power point

• Version Control: Track and manage versions of documents.

• Retrieval: Retrieve files as needed by company staff.

• Backup and Storage: Securely backup and store documents.

• Accessibility: Ensure all documentation is discoverable and accessible.

• Organization: Ensure proper organization and categorization of documents.

• Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.

• Meeting Records: Record, review, and distribute minutes of meetings.

• Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.

Risk:

• Monitor exposure to risk and compliance of respective development advisory department.

Training:
In house training will be given
Specialist Skills / Technical Knowledge Required for this role:

• A bachelor's degree in business administration, information management, or a related field.
• Good to advance Microsoft programs knowledge especially Excel, Word and Power point.
• Good Communication skills.
• High level of accuracy and attention to detail.
• Proficiency in document management software and systems.
• Good to advance Microsoft programs knowledge especially Excel, Word, and Power point.

Previous experience :-

• Minimum Seven years' experience working in the field of Engineering, Construction and project Management systems and Documentary.