Job Description

Wood is presently looking to hire a Mobilization Coordinator to join our team in Abu Dhabi.

Responsibiilties:

+ Responsible in the preparation and liaising of UAE visa applications

+ Booking and arranging medical requirements for employee

+ Booking and arranging Wood Group inductions for employee

+ Booking and managing flights, accommodation, and transportation for employee's mobilization

+ Maintaining the mobilization tracker and ensuring data are up to date at the highest standard and in line with emergency response procedures

+ Manage all administrative processes including the issuing of joining instructions; maintain accurate records and filing

+ Ensure all employees have the appropriate visa, medical, attestation, induction, project specific requirements prior to mobilization

+ Acts as logistics focal point for nominated project in relation to the movement of personnel.

+ Manage IT new starts / leavers process of personnel on project

+ Prepares and send out Welcome / Mobilization e-mail. Ensure employee have the correct documentation.

+ Monitoring of employee flight tickets, hotels, medicals, inductions and visas due to expire to ensure validity is kept at all times

+ Ensuring Audit requirements are met for employee folders

+ Handling all general mobilization/logistics queries

+ Support HR for any requirements (e.g., inductions, job profile, competency assessment and trainings

+ A minimum of 5 years' experience in a similar role

+ Strong knowledge of the visa processes as well as the documents required to obtain a work permit

+ Extensive experience in Iraq and UAE Visa processes

+ Good Communication skills

+ Good Command of English

+ Good experience in coordination with the different departments as well as new joiners

+ Considerable knowledge of Microsoft office

+ Expertise in updating database and trackers

+ Understanding of the medical insurance enrollment and requirements

+ Very good knowledge of the PRO daily work and good coordinator with the various typing transaction

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Requisition ID:

Name: Staff / Permanent

External Company Name: Wood Plc

External Company URL: