Job Description

Responsibilities

Timely Delivery of Material in order to achieve safe and uninterrupted operation of offshore assets Determine if inventory quantities are sufficient for needs, ordering more materials when necessary. Respond to customer and supplier inquiries about order status, changes, or cancellations. Perform buying duties when necessary. Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Review requisition orders in order to verify accuracy, terminology, and specifications Calculate costs of orders, and charge or forward invoices to appropriate accounts. Prepare, maintain, and review purchasing files, reports and price lists. Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Track the status of requisitions, contracts, and orders. Arrange and control international logistics if needed. Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications. Compare suppliers' bills with bids and purchase orders in order to verify accuracy. Locate suppliers, using sources such as catalogues and the internet, and interview them to gather information about products to be ordered. Maintain knowledge of all organizational and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors. Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes. Monitor contractor performance, recommending contract modifications when necessary. Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting. Ensure Procurement standards are followed within Procurement department Educate internal customers (Ops, Tech etc.) on Procurement process and standards Demand implementation of Procurement standards within BU e.g. no commitment for service or supply without approved PO, AFE process etc. Request internal customers for better planning to ensure smooth procurement support is provided e.g. mob/demob., modification projects, dry dock schedule etc. Proper communication and reporting to management and other stakeholders Streamline communication and collaboration with Finance to improve payment process Develop purchasing strategy to streamline order and delivery e.g. frame agreements. Supplier management: Monitor suppliers on market for better "value for money" Supplier database Supplier documents control Process of prequalification and annual evaluation Develop and optimize Logistics set up to cover MCV fleet requirements using Baku model as prototype Keep level of open requisitions on minimum level * Ensure SVP KPI is high by processing PR/PO within required timelines without compromise to "value for money" concept