Job Description

Context & Environment

• Highly competitive market, demanding customers.
• Demanding sales team, and minimum reactive time

Activities

• Raise PR's and MIGO's for Marketing and all Sales support
• Follow up with suppliers for correcting and/or sending invoices.
• Ensuring timely submission of all invoices to Accounts Dept before 60 days for VAT processing.
• Raise credit/debit notes pertaining to sales support for various Destinations.
• Assisting sales team in Vendor code creation.
• Extract monthly budget report for marketing KPI's and open LPO report for Budget closing.
• Plan the order and distribution of contractual consumables by quarter and keep track of orders and deliveries.
• Coordinating marketing items shipments and it's documentation.
• Assist the team in organizing events.
• Raise PR for customer service department.
• Maintain inventory and housekeeping of marketing store & Tristar WH.

ACCOUNTABILITIES
OPERATIONAL

• PR & MIGO, Raise Credit and Debit Notes, Reporting

HSSEQ OBJECTIVES

• Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate's HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
• Participate in the training program to acquire HSSEQ knowledge and impart this training to colleagues as and when required by Management.
• Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSSEQ, Energy policies and Manuals.
• Participate in the investigation and analysis of incidents as and when required.
• Strict adherence to HSSEQ requirements with full authority to stop any operation for safety reasons.

COMPLIANCE OBJECTIVES

• Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
• Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.

Candidate Profile
Knowledge:

• Working knowledge of SAP.
• Other platforms know-how to be built: KISSFLOW & EPROC.
• Internal process awareness and consistent application.
• Understanding of GST/VAT and local tax implications.

Skills:

• Organized and results driven
• Excellent interpersonal and communication skills
• Data accuracy and documentation management
• English language fluency
• MS Office proficiency especially Excel

Experience:

• Minimum 2 years of experience handling a similar role.

Education:

• Minimum bachelor's degree in management discipline.

Additional Information

• The NP level for this position of Marketing Coordinator is NP 8

TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.