Legal Coordinator
Abu Dhabi, United Arab Emirates
Job Description
Job Title: Legal Coordinator
Posting Date: 9 Nov 2023
Requisition ID: 1554
Company: NAWAH
Location: Abu Dhabi, Abu Dhabi, AE
Employment Type: Regular Employee
Seasonality Classification: 4 Unit Steady State
Job Purpose
Coordinates the flow of legal matters and provides specialized secretarial and administrative support to the legal department to ensure effective, accurate and updated operations in accordance to Nawah\'s standards and procedures.
Coordinates the flow of legal matters and provides specialized secretarial and administrative support to the legal department to ensure effective, accurate and updated operations in accordance to Nawah\'s standards and procedures.
Key Activities, Responsibility & Accountability
Activity:
Legal, Administrative and Corporate Support
Responsibilities and Accountabilities:
Policies & Procedures (Legal and Administrative Support)
Responsibilities and Accountabilities:
Coordination
Responsibilities and Accountabilities:
Legal, Administrative and Corporate Support
Responsibilities and Accountabilities:
- Provides specialized support to streamline and organize legal operations for the Legal Department with particular emphasis on supporting the lawyers,
- Conducts basic research including through the use of legal databases, and responding to the needs of internal clients by liaising with different departments within the enterprise.
- Collaborates with the General Counsel, Deputy General Counsel and the Senior Legal Counsels to ensure that all legal issues are handled efficiently, while respecting the highly confidential nature of many issues.
- Monitors the legal file status to ensure appropriate follow-up actions.
- Coordinates and monitors the flow of legal information and workload and responds to the needs of internal clients by liaising with the legal team and external stakeholders as required.
- Prepares various legal agreements and forms required for signature, drafts correspondence, and various other documents.
- Acts as a contact point for all enquiries on legal issues and directs to appropriate legal counsel for action.
- Liaises with external legal counsel or clients on documentation and administrative or confidential personnel matters as well as on various lawsuit issues.
- Produces various forms of documentation such as legal reports, presentations, memos and e-mails, as required.
- Assists in processing invoices in liaison with the procurement and finance teams ensuring compliance to Nawah procurement and finance procedures.
- Provides complete telephone and correspondence services, routing correspondence and calls as necessary and replying where appropriate to ensure that all mails and calls are dealt with efficiency.
Policies & Procedures (Legal and Administrative Support)
Responsibilities and Accountabilities:
- Provides administrative and legal services to the Legal Department, such as drafting minutes of meeting, as well as preparing and drafting internal and external correspondence to support the smooth running of the department.
- Assists in research and drafting of Legal Department\'s policies and procedures to ensure that they are in line with the company\'s guidelines.
- Assists in the preparation of legal contracts, opinions and other legal papers of a routine nature for dealing with external legal stakeholders.
- Assists in continuous development of standard templates and formats for legal documents for document controlling purposes.
- Prepares and updates various committee binders;
- Maintains and updates legal manuals and periodicals
- Assists in setting up project plans, and monitors and updates plans for the purpose of due diligence tasks, including reviewing materials and documents.
Coordination
Responsibilities and Accountabilities:
- Gathers all IT required services by the Legal Division to coordinate and deliver them to Information & Communication Technology (ICT); as well as attend the ICT Service Review Meetings.
- Works closely with Paralegal in updating, improving and maintaining the shared drive and Legal Department\'s filing system to ensure records are updated.
- Coordinates and ensures the proper approvals of the documentation sent to the internal stakeholders such as memos, legal reports, DOW etc.
- Coordinates legal translation requests.
- Coordinates with Travel Coordinators to make travel arrangements for the Legal Department\'s members.
- Manages Legal Department\'s corporate credit card, prepares and submits a monthly report to the Finance Department.
Responsibilities & Accountabilities (contd.)
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality Management
- Requests updates from lawyers and Paralegal to track the workflow and ensure timely completion of the tasks.
- Compiles reports for the Deputy General Counsels review.
- Prepares and coordinates details for meetings, conferences, and business functions ensuring they adhere to Nawah quality standards and expectations.
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality Management
Professional Certifications
Minimum
N/A
Preferred
N/A
N/A
Preferred
N/A
Qualifications
Minimum
Or equivalent as stated in the Procedure (HR-PRC-0004).
Preferred
- Diploma in Business Administration or relevant discipline.
- 2 years of relevant experience.
Or equivalent as stated in the Procedure (HR-PRC-0004).
Preferred
- Bachelor degree in Law or relevant discipline.
Experience
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Job Detail
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Job IdJD1602126
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned