Junior Technical Support Specialist
Dubai, United Arab Emirates
Job Description
We are looking for a junior level first and second line technical support for an international law firm in Dubai. You will answer user queries about hardware and software problems via desk visits, phone calls, and emails.
Duties include:
- Answer and log all service desk calls that are received via desk visit, telephone and email in a timely manner, escalating any issues to third line support when required
- Proactively monitor the Service Desk inboxes
- Resolve IT Support issues, aiming to resolve as many calls as possible as first point of contact
- Give customers confidence that their issue is understood and being dealt with promptly, keeping them informed of progress, driving issues through to resolution, offering mitigations where applicable
- Maintenance of user accounts on various systems, including AD and Exchange
- Maintenance of the Firm\xe2\x80\x99s hardware, i.e. mobile devices, laptops, PCs, monitors etc.
- Process management such as new joiners, leavers, mobile distribution, laptop loans etc.
- Assist with Conference / Meeting Room assistance
- Software problem resolution \xe2\x80\x93 legal and bespoke
- Building and installing PCs and mobile devices (e.g. laptops, Surface Pros, Yogas)
- Assistance with Project work and implementation
- Evaluate documented resolutions and analyse trends for ways to prevent recurring issues.
- Alert management and service owners to emerging trends in incidents.
- Assist in software releases and rollouts according to Change Management best practices.
- Work closely with third line technical support to increase first time fix rate.
- Build rapport with customers and colleagues.
- Escalate incidents with accurate documentation to service owners, when required.
- Record, track and document the Service Desk incident solving process, including all successful and unsuccessful decisions made and actions taken, through to final resolution.
- Use remote tools and diagnostic utilities to aid in troubleshooting.
- Research solutions through internal and external knowledge base, as needed.
- Test fixes to ensure problem has been adequately resolved.
- Assist in providing assistance to colleagues, when request volumes are high.
- Perform post-resolution follow ups with colleagues, as required.
- Develop Help sheets and FAQ lists for customers and colleagues.
- Contribute to knowledge base and training, as needed
- Reinforce SLAs to manage customer expectations
- Provide suggestions for continual improvement
- Analyse user problems or enquiries and follow through to resolution within agreed service level agreements to provide excellent customer service and to ensure users are able to continue to work
- Monitor the local office call queue for incidents ensuring all issues raised are dealt with in an effective & efficient manner, where possible ensuring these incidents do not breach agreed SLA
- Continue to develop a sound understanding of all skills required for the role in an effort to continuously improve the services offered by the IT team, in line with the level of responsibility of the role
- Support and maintain mobile devices, alongside the associated applications delivered through MobileIron
- Test new software and hardware, perform installations and updates for all IT equipment including desktops & laptops
- Manage the pool laptop process
- Maintain hardware stock levels and liaise where necessary, working with IT Procurement
- Supporting Citrix and home devices
- Build & re-build of IT equipment with an understanding of imaging software
- Be aware of the technologies, ITIL & ISO processes and procedures in use within the department
- Log all IT incidents and Service Requests on the IT Service Management solution and, where appropriate, escalate any issue to third line support in a timely manner
- Give customers confidence that their issue is understood and being dealt with promptly, keeping them informed of progress, driving issues through to resolution, offering mitigations where applicable
- Work as part of a team, with a positive \xe2\x80\x98can-do\xe2\x80\x99 attitude, sharing advice and workload to provide the best possible service to users
- Be aware of the technologies, ITIL & ISO processes and procedures in use within the department
- Adhere to local and regional IT operational standards
- Other duties as assigned to fully meet the requirements of the position
Technical Skills
- Experience in an IS / IT technical client-facing role, ideally in a professional services environment
- Experience of using call logging software would be desirable
- Experience of working with applications used by legal firms (time capture, document comparison, legal information systems) would be beneficial
- Knowledge of PC hardware set-up and configuration (including printers and wireless devices)
- Good knowledge of Microsoft based operating systems with emphasis on Windows 10
- Demonstrable experience with using and troubleshooting Microsoft Office with emphasis on MS Word, MS Excel and MS PowerPoint.
- Experience with using and troubleshooting Outlook O365 within a network environment (permissions, calendar sharing, delegation etc.)
- Knowledge of Internet Explorer, Google Chrome and Edge
- Desirable knowledge of document management systems
- Demonstrable experience of working with mobile devices; experience working with telephony systems would be advantageous
- Ability to document IT processes and procedures would be beneficial.
- Experience working in an ITIL driven environment and working knowledge of ITIL principles and processes would be beneficial.
- Excellent written and verbal communication skills
- Able to interact positively at all levels within the firm and a good team player
- Able to demonstrate excellent client/customer facing skills, with a keen interest to understand general business needs
- Able to communicate in non-technical terms with the users to both understand their problem and to relay how the problem will be resolved
- Able to exercise tact and diplomacy in an organisational setting
- Able to make decisions and remain calm while under pressure \xe2\x80\x93 particularly when dealing with difficult situations
- Able to absorb and retain information quickly
- Able to work closely with third line teams
- Methodical approach to work, with a strong focus on accuracy and quality
- Able to work under pressure to tight deadlines or targets and can adapt to differing demands; prioritising tasks, where appropriate
- The confidence and resilience to overcome obstacles to deliver what is required
- Demonstrating initiative and the ability to be proactive, while also being able to follow instructions and provide support to colleagues
- Can carry out all responsibilities in a way that supports the practice\xe2\x80\x99s values and promotes its equal opportunities and diversity principles
- Able to be an ambassador for the firms\' IT department, being professional in outlook, attitude and appearance
- Previous experience working in the Legal industry would be beneficial
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Job Detail
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Job IdJD1613486
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned