Job Description

Junior Procurement Officer
Job Title: Junior Procurement Officer
Department: Procurement / Supply Chain
Reports To: Procurement Manager / Senior Buyer
Summary:
The Junior Procurement Officer supports the procurement function in acquiring materials, equipment, and subcontractor services required for projects. This role focuses on administrative efficiency, market research, and ensuring the smooth flow of goods and services to site, contributing to cost savings and timely delivery.
Key Responsibilities:

• Purchase Order Processing: Raise, issue, and track purchase orders in accordance with company procedures and project requirements.
• Supplier Liaison: Communicate with suppliers and subcontractors regarding order status, delivery schedules, and documentation (e.g., quotes, invoices).
• Sourcing Support: Assist senior buyers in sourcing new suppliers, obtaining quotations, and maintaining the supplier database.
• Documentation Management: Ensure all procurement documentation (quotations, PO copies, delivery notes) is accurately filed and recorded.
• Expediting: Follow up with suppliers to ensure on-time delivery of materials and update the project team on any delays.
• Inventory Support: Assist in monitoring inventory levels for common items and raising replenishment orders.
• Cost Tracking: Help maintain logs of procurement costs against budget.
• Compliance: Ensure procurement activities adhere to company policies and project-specific requirements.

Qualifications & Skills:

• Diploma or Bachelor's degree in Business, Supply Chain Management, Engineering, or a related field.
• 0-2 years of experience in a procurement, administrative, or site coordination role. Fresh graduates are often considered.
• Strong organizational skills and high attention to detail.
• Good communication skills, both written and verbal.
• Basic numerical and analytical abilities.
• Proficiency in MS Office (Excel, Word, Outlook). Experience with an ERP system is a plus.
• Eager to learn and develop within a commercial/procurement environment.

Skills Required