Junior Accountant
Kuwait, Kuwait
Job Description
Junior Accountant American International University - Kuwait
Job Role
This position handles payroll administration and salary processing. You will oversee all items related to compensation and benefits and manage the day-to-day transactions such as leaves, attendance, overtime, social security, government support for locals, and insurance, etc. You will also serve as the main handler of HR Information Management and manage Employee Database, HR Documents, and Records.
Key Responsibilities:
HR Documents, Records & Information Management
Qualifications:
About American International University:
AIU is a new institution of higher education in Kuwait with the first student cohort admitted in fall 2019. It is a private, co-educational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU\xe2\x80\x99s offers degree programs in Engineering, Architecture, and Design, and Business Administration where the language of instruction is English.
For more information about AIU visit: www.aiu.edu.kw
Job Role
This position handles payroll administration and salary processing. You will oversee all items related to compensation and benefits and manage the day-to-day transactions such as leaves, attendance, overtime, social security, government support for locals, and insurance, etc. You will also serve as the main handler of HR Information Management and manage Employee Database, HR Documents, and Records.
Key Responsibilities:
- Manages and updates all payroll-related HR documentation, reports, approvals, staff records, and policies through the HRIS system by following established processes and procedures.
- Controls and maintains a wide variety of payroll information (such as leave balances, salary, overtime, etc.) for the purpose of ensuring documentation and compliance with established policies and procedures.
- Processes salary and benefits entitlements and ensures authorization of monthly payroll as per established policies and procedures.
- Monitors the employees\xe2\x80\x99 daily attendance report, cross-checking absences against supporting documents (leaves, medical reports\xe2\x80\xa6) as well as justifications where necessary. Reports any irregularities in the attendance, and follows up on required actions.
- Maintains contact with Banks to assist new employees to open accounts, and secures staff bank account information for salary and other payroll-related use.
- Conducts Social Security calculations for Kuwaiti staff and ensures that all Kuwaiti staff is appropriately registered and covered as per Social Security regulations. Also ensures they are delisted upon separation.
- Generates standard monthly reports, adhoc analysis, and other relevant information and trends to support the decision-making process.
- Assists in Implementing controls, procedures, and reconciliation checks in the payroll processing and payments to ensure the quality of delivery and compliance with standard processes.
- Resolves colleagues\xe2\x80\x99 queries and provide support where required on employee loans, salaries, indemnities, allowances, leaves deductions and dues, etc.
- Coordinates between the human resources, finance, and government relations to ensure proper flow, maintenance, and security of payroll data.
- Provides accurate and timely reports and information to the HR Manager and assists actively in consolidating any ad-hoc request/reports from the HR database.
- Handles the filing of personnel documents such as payslips, payroll supporting documents, certificates\xe2\x80\xa6).
- Processes requests such as salary certificates, letters to banks & embassies, social security, benefits, allowance claims, and other entitlements (such as per diem, business trips tickets, etc.)
- Assists auditors for the purpose of providing supporting documentation and/or payroll related information that is required for an HR audit.
- Coordinates the proper documentation of separation.
- Performs other responsibilities and tasks as required.
HR Documents, Records & Information Management
- Acts as the first point of contact for system developments and various projects to ensure that all information is valid, presented in a timely manner, all requirements are met, and coordinates with cross-functional teams. Acts as a superuser and provides support on the HRMI system for all colleagues.
- Ensures accurate maintenance of all employee records and files. Create and maintain the HR database and filing system. Accurate and timely HR records keeping of confidential and sensitive documents and reports.
Qualifications:
- Bachelor\xe2\x80\x99s degree in the relevant field
- Professional certificates from HRCI, CIPD, SHRM will be an added advantage
- 5-7 years of experience in a similar recruitment role
- Strong Communication skills (written and spoken)
- Accountability & Ownership
- Oracle HRMS with particular emphasis on employee records and Payroll process administration
- Strong knowledge of Payroll and Social Security regulations & procedures, and Benefits administration.
- High-level Microsoft Excel and analytical skills
About American International University:
AIU is a new institution of higher education in Kuwait with the first student cohort admitted in fall 2019. It is a private, co-educational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU\xe2\x80\x99s offers degree programs in Engineering, Architecture, and Design, and Business Administration where the language of instruction is English.
For more information about AIU visit: www.aiu.edu.kw
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Job Detail
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Job IdJD1526855
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationKuwait, Kuwait
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EducationNot mentioned