It Project Coordinator
Abu Dhabi, United Arab Emirates
Job Description
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Key Skills & Competencies:
1. Project Management Knowledge
Key Skills & Competencies:
1. Project Management Knowledge
- Project Lifecycle Understanding: Knowledge of the project management lifecycle, including initiation, planning, execution, monitoring, and closure, to effectively coordinate project activities.
- Methodologies: Familiarity with different project management methodologies, including Agile, Waterfall, and Hybrid, enabling effective coordination across various project types.
- Scheduling & Time Management: Expertise in creating and managing project schedules using project management tools (e.g., Gantt charts, task lists) to ensure timely completion of deliverables.
- Task Management: Ability to break down the project into manageable tasks, assign responsibilities, track progress, and follow up on outstanding tasks.
- Clear Communication: Excellent verbal and written communication skills to interact effectively with project managers, team members, and stakeholders, providing regular updates and clarifications.
- Team Collaboration: Strong team collaboration skills, helping facilitate communication between cross-functional teams to ensure everyone is aligned and informed.
- Stakeholder Engagement: Ability to communicate project goals, timelines, and expectations to internal and external stakeholders, ensuring a shared understanding of the projects status.
- Conflict Resolution: Strong interpersonal skills to manage and resolve conflicts or disagreements within the team or with stakeholders, ensuring the project remains on track.
- Documentation & Reporting: Strong organizational skills to manage and track project documents, ensuring that project plans, schedules, and reports are updated and accessible. This includes maintaining meeting minutes, action items, and status reports.
- Time Management: Ability to prioritize tasks effectively, balancing multiple responsibilities and deadlines to keep the project moving forward smoothly.
- Detail-Oriented: Exceptional attention to detail to ensure all project activities, documentation, and reports are accurate and complete.
- Meeting Coordination: Ability to schedule, organize, and facilitate meetings, ensuring that all necessary stakeholders are involved and that outcomes are documented and tracked.
- Resource Management: Skills in identifying and tracking resources required for the project (personnel, equipment, materials) and ensuring they are available when needed.
- Task Scheduling: Proficiency in creating and maintaining project schedules, using tools such as Microsoft Project, Trello, or Asana to assign tasks, set deadlines, and monitor progress.
- Milestone Tracking: Ability to monitor project milestones and deadlines, ensuring that key deliverables are met on time.
- Issue Resolution: Ability to identify and resolve issues as they arise during the project, whether related to timelines, resources, or communication gaps.
- Proactive Problem-Solving: Capacity to foresee potential problems and take proactive steps to mitigate risks or delays, ensuring the project stays on track.
- Decision Support: Provide relevant information and data to project managers and team members to help them make informed decisions.
- Risk Identification: Ability to identify potential risks and obstacles that could delay the project and communicate them to the project manager.
- Risk Mitigation: Assist in developing and implementing risk mitigation plans, including contingency measures to minimize the impact of issues on the project timeline or quality.
- Monitor Risks: Track and monitor identified risks throughout the project lifecycle and adjust strategies as necessary.
- Project Management Tools: Proficiency in project management software such as Microsoft Project, Asana, Trello, Basecamp, or JIRA, to track tasks, timelines, and resources.
- Collaboration Tools: Familiarity with collaboration tools like Slack, Microsoft Teams, or Zoom for communication and virtual meetings.
- Document Management Tools: Experience with document management systems such as Google Drive, SharePoint, or Dropbox to store, share, and manage project documents.
- Spreadsheet Tools: Proficiency in Microsoft Excel or Google Sheets for creating reports, tracking budgets, and managing schedules.
- Budget Tracking: Ability to assist in managing project budgets, tracking expenses, and ensuring that costs are controlled and within the approved budget.
- Cost Estimation: Support in cost estimation for various project activities, helping to provide financial data to project managers for decision-making.
- Invoicing & Payments: Assist in the preparation of invoices and ensuring that payments for services or products are processed promptly.
- Vendor Coordination: Ability to liaise with external vendors and service providers, ensuring that they meet project timelines and quality standards.
- Client Communication: Support project managers in communicating project updates to clients, gathering feedback, and managing client expectations.
- Contract Management: Ability to assist with the management of vendor contracts, ensuring that terms and conditions are adhered to and that deliverables are met.
- Quality Monitoring: Assisting the project manager in ensuring that project deliverables meet the specified quality standards and that the project stays aligned with customer expectations.
- Documentation Reviews: Reviewing project documentation to ensure accuracy and completeness, and ensuring that deliverables meet predefined standards.
- Continuous Improvement: Suggesting and implementing improvements based on feedback and project performance reviews.
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Job Detail
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Job IdJD1799546
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned