Job Description

Job description for the position of Admin Secretary cum HR

Secretary and Office Administrative Duties:

Answering calls, taking messages and handling correspondence. Maintaining diaries and arranging appointments. Typing, preparing and collating reports. Scanning & Filing Organising and servicing meetings (producing agendas and taking minutes). Managing databases. Implementing new procedures and administrative systems.Job description for the position of Admin Secretary cum HR

Secretary and Office Administrative Duties:

Answering calls, taking messages and handling correspondence.

Maintaining diaries and arranging appointments.

Typing, preparing and collating reports.

Scanning & Filing

Organising and servicing meetings (producing agendas and taking minutes).

Managing databases.

Implementing new procedures and administrative systems.

Liaising with relevant organisations and clients.

Coordinating mail-shots and similar publicity tasks.

Logging or processing bills or expenses.

Acting as a receptionist and/or meeting and greeting clients.

Preparing the project quotations invoices and follow- up for payment collection.

Dealing with the clients, authorities, suppliers for any the company requirements.

Supervising the office boy for the cleanliness of the company.

Supervising the drivers and office boy for the cleanliness of the mangers and company cars as well monitoring the company car mileages.

Human Resources Duties:

Assist with day to day operations of the HR functions and duties.

Provide clerical and administrative.

Compile and update employee records (hard and soft copies).

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.).

Deal with employee requests regarding human resources issues, rules, and regulations.

Assist in payroll preparation by providing relevant data (attendance, absences, bonus, leaves, etc.).

Communicate with public services when necessary.

Properly handle complaints and grievance procedures.

Coordinate communication with candidates and schedule interviews.

Conduct initial orientation to newly hired employees.

Assist our recruiters to source candidates and update our database.

Follow up with the employees for them weekly time sheet.

Shortlisting the appropriate CV`S for the requested job profile.

Get job description and job application for the new candidates filled and signed before technical interview.

Reporting to the managers if there any unusual practice happing and company or any miss using of company properties by the staff.

Job Types

: Full-time, Permanent

Nationality:

Philippines

Annual Vacation:

One month paid vacation after 12th month for the first year and after 11 month for the next years.

Day Off

: Saturday and Sunday

Experience:

4-6 years

Location:

Business Bay,Bay Square Dubai

Job Type: Full-time