Department HUMAN RESOURCES




1. JOB DETAILS:
Job Title:
HR Specialist - Projects

Department:
Human Resources

Reports to:
HR Manager \xe2\x80\x93 Projects & Change Management

Prepared By:
HR Manager \xe2\x80\x93 Projects & Change Management

Grade of Reporting Manager:
FC08

Prepared On:
January 2023

Proposed Grade:
FC07

Evaluated On:
Upgrade / New Role:
New

HoD

Carl Bellwood

2. Business unit Purpose:
A BU that manages the program governance process and coordinates the efforts of the program management team.

3. Job Purpose: One sentence describing the overall objective of the job and, essentially, why the job exists.

Provide support in project planning, project implementation and coordinating day-to-day tasks. The jobholder will work on multiple project teams simultaneously and may serve as a Project lead for a small project or a portion of a larger project. Main responsibilities focus on project management details and follow up actions that maximize project outcomes. The jobholder must be organized and have a proven ability to track and complete deadline-driven projects.

4. Job Dimensions and Scope: The significant elements on which the job has some direct or indirect impact. It provides data which gives an indication of the scope and scale of the job.

Direct Reports:
Nil

Indirect Reports:
Nil

Impact on Revenue:
(Please Explain the Impact)

Nil

Impact on Cost:
(Please Explain the Impact)

Nil

Impact on Employee (count):
Nil

5. Organisation Structure: Org chart for the Business Unit:
Org chart should clearly depict the layout of the Business unit. Please highlight the Manager and the Manager\xe2\x80\x99s manager.

(Please provide the complete span of control in-case of managerial roles)

Chief Executive Officer

VP HR

Senior Manager - Governance

HR Manager \xe2\x80\x93 Projects & Change Management

HR Specialist \xe2\x80\x93 Projects

6. Key Result Areas: What are the critical accountabilities of the job? Write in bullet points and focus on the results that are expected from the job. In each statement (eight to ten in total), please indicate what has to be done, within which area or framework, and with what end result (e.g. \xe2\x80\x9cPrepare, gain agreement for, and implement, capital expenditure plans which ensure that future production/operation needs are met within acceptable cost limits\xe2\x80\x9d).
Reference should be made to: contribution to business strategy; planning; budgeting; operations; team leadership; team contribution; challenges; latitude for decision making etc.
Against each area of responsibility mention the measures for the end result i.e. mention the key indicators to track performance

Document projects across Emirates Flight Catering from inception to successful implementation by utilising standardised templates to track and report progress of each project in a timely manner.
Provide updates on strategic business projects across HR in compliance with practices, standards and processes defined by HR Projects & Change Management department.
Contribute in the identification, support and delivery of business improvement opportunities to enhance the productivity.
Lead and facilitate project meetings by asking the right questions to probe engagement and and when necessary, communicate project findings to key stakeholders and HODs.
Organise multiple projects/ priorities in order to develop a project plan and assess how much effort a particular task or project is going to take and to ensure that timelines are met.
Listen and engage in meetings then report and document the outcomes, action points and overall discussion.
Lead, inspire and motivate a diverse and cross-functional project team while assessing performance and reporting back on areas that require improvement
Engage with stakeholders to understand different areas of the business and support the outcome of the project
Support in process mapping and engage with working group to identify optimisation opportunities
Facilitate subsequent change management activities utilsing the Change Management framework to ensure impacted stakeholders are aware of the upcoming changes.

7. Job Context: A general commentary of any aspects of the job that are relevant and need more explanation e.g. current projects, operating context/environment, key challenges, economic climate etc.

HR \xe2\x80\x93 Projects will be actively involved in large projects within HR and the organisation from initiation to closure to ensure that projects are monitored/managed more efficiently

8. Knowledge, Skills & Minimum Experience: What does it take to deliver the Key Result Areas in terms of knowledge/qualification, specific experience, technical and /or management skills, etc.? This should be based on the requirement for the job and should not be confused with the actual qualification & experience of the current incumbent.

Education Qualification:
Bachelor\xe2\x80\x99s Degree or equivalent qualification

Work Experience:
5 years of relevant experience preferably including Project Management
Advanced skills in Microsoft Powerpoint and Excel

Skills:
Outstanding communication and interpersonal abilities
Excellent organizing and leadership skills
Ability to assimilate with other department owners and to ensure an integrated approach to planning
Flexible & adaptable through organisational growth
Approachable and friendly
Ability to promote and foster a team culture where values such as excellence, hard work, service to stakeholders, honesty, integrity and achievement are paramount

Roles and responsibilities

1. Document projects across Emirates Flight Catering from inception to successful implementation by utilising standardised templates to track and report progress of each project in a timely manner.

2. Provide updates on strategic business projects across HR in compliance with practices, standards and processes defined by HR Projects & Change Management department.

3.

Skills and Competencies

Work Experience:

• 5 years of relevant experience preferably including Project Management
• Advanced skills in Microsoft Powerpoint and Excel

Skills:

• Outstanding communication and interpersonal abilities
• Excellent organizing and leadership skills
• Ability to assimilate with other department owners and to ensure an integrated approach to planning
• Flexible & adaptable through organisational growth
• Approachable and friendly
• Ability to promote and foster a team culture where values such as excellence, hard work, service to stakeholders, honesty, integrity and achievement are paramoun

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