HR Executive - Onboarding & Documentation
Job Overview
Sharaf DG is hiring an HR Executive to support recruitment coordination, employee onboarding, and document control functions. This role plays a vital part in ensuring smooth new hire processing and maintaining high audit compliance through accurate and timely management of employee personal files.
Job Location: Dubai, United Arab Emirates
Industry: Human Resources
Function: Office / Administrative Support
Salary: 5000-7000 monthly (Market estimated)
Gender: Any
Job Type: Full-time
Job Overview
The HR Executive will act as a central point of coordination for recruitment logistics, onboarding formalities, and physical employee file management. This includes close collaboration with internal departments, high-volume document handling, and consistent adherence to HR policies and audit standards.
Key Responsibilities
Recruitment Coordination

• Schedule and coordinate interviews, print materials, and manage follow-ups with shortlisted candidates within one working day
• Ensure timely communication with hiring teams and candidates to confirm attendance and joining status

Onboarding Support

• Prepare offer letters, ATA forms, and initiate visa applications for new hires
• Support onboarding activities for both Sharaf DG and Sharaf Electronics
• Ensure a seamless experience for new joiners across departments

Document Handling & Interdepartmental Coordination

• Photocopy and organize passports, visas, academic certificates, and joining documents within one working day
• Submit documentation to Payroll, Medical, and Insurance teams promptly

HR Process Compliance

• Ensure all assigned tasks are completed in accordance with HR SOPs and within set timelines
• Participate in monthly internal audits and ensure high compliance scoring

Employee File Management (Hard Copy)

• Create and maintain hardcopy personal files for all active and inactive employees
• Open physical files for new hires within two working days of joining
• Track the movement of files using a manual or digital logbook system
• Ensure files are organized, up-to-date, and audit-ready at all times

Key Performance Indicators (KPIs)

• Timely completion of all onboarding logistics and recruitment coordination tasks
• Zero-delay in document handovers to internal stakeholders
• Accuracy in file creation, maintenance, and retrieval logs
• Audit score compliance and readiness of personal file documentation

Requirements
Education

• Bachelor's degree in Human Resources, Business Administration, or related field

Experience

• 1-2 years in HR operations, onboarding, or recruitment support
• Prior experience in employee file management or document control is advantageous

Skills & Competencies

• Excellent time management and organizational skills
• Meticulous attention to detail and accuracy
• Ability to handle confidential information with integrity
• Strong communication and coordination skills
• Proficient in Microsoft Office and basic office equipment (scanners, printers, copiers)

What We Offer

• Exposure to structured HR processes in a fast-paced retail and electronics group
• Strong focus on compliance, audit preparation, and process efficiency
• Cross-departmental collaboration and skill-building in HR operations

About the Company
Sharaf DG is one of the UAE's leading retail and electronics brands, recognized for its service excellence and innovation. The HR team is integral to shaping efficient, compliant, and people-centric operations across its expanding workforce.
Job Title HR Executive - Onboarding & Documentation
HR Executive - Onboarding & Documentation
Job Overview
Sharaf DG is hiring an HR Executive to support recruitment coordination, employee onboarding, and document control functions. This role plays a vital part in ensuring smooth new hire processing and maintaining high audit compliance through accurate and timely management of employee personal files.
Job Location: Dubai, United Arab Emirates
Industry: Human Resources
Function: Office / Administrative Support
Salary: 5000-7000 monthly (Market estimated)
Gender: Any
Job Type: Full-time
Job Overview
The HR Executive will act as a central point of coordination for recruitment logistics, onboarding formalities, and physical employee file management. This includes close collaboration with internal departments, high-volume document handling, and consistent adherence to HR policies and audit standards.
Key Responsibilities
Recruitment Coordination

• Schedule and coordinate interviews, print materials, and manage follow-ups with shortlisted candidates within one working day
• Ensure timely communication with hiring teams and candidates to confirm attendance and joining status

Onboarding Support

• Prepare offer letters, ATA forms, and initiate visa applications for new hires
• Support onboarding activities for both Sharaf DG and Sharaf Electronics
• Ensure a seamless experience for new joiners across departments

Document Handling & Interdepartmental Coordination

• Photocopy and organize passports, visas, academic certificates, and joining documents within one working day
• Submit documentation to Payroll, Medical, and Insurance teams promptly

HR Process Compliance

• Ensure all assigned tasks are completed in accordance with HR SOPs and within set timelines
• Participate in monthly internal audits and ensure high compliance scoring

Employee File Management (Hard Copy)

• Create and maintain hardcopy personal files for all active and inactive employees
• Open physical files for new hires within two working days of joining
• Track the movement of files using a manual or digital logbook system
• Ensure files are organized, up-to-date, and audit-ready at all times

Key Performance Indicators (KPIs)

• Timely completion of all onboarding logistics and recruitment coordination tasks
• Zero-delay in document handovers to internal stakeholders
• Accuracy in file creation, maintenance, and retrieval logs
• Audit score compliance and readiness of personal file documentation

Requirements
Education

• Bachelor's degree in Human Resources, Business Administration, or related field

Experience

• 1-2 years in HR operations, onboarding, or recruitment support
• Prior experience in employee file management or document control is advantageous

Skills & Competencies

• Excellent time management and organizational skills
• Meticulous attention to detail and accuracy
• Ability to handle confidential information with integrity
• Strong communication and coordination skills
• Proficient in Microsoft Office and basic office equipment (scanners, printers, copiers)

What We Offer

• Exposure to structured HR processes in a fast-paced retail and electronics group
• Strong focus on compliance, audit preparation, and process efficiency
• Cross-departmental collaboration and skill-building in HR operations

About the Company
Sharaf DG is one of the UAE's leading retail and electronics brands, recognized for its service excellence and innovation. The HR team is integral to shaping efficient, compliant, and people-centric operations across its expanding workforce.
Post Details
Job Start Date
Salary from 5000.00
Salary to 7000.00
Number of Vacancies 1
Location -
Location City Dubai
Desired Candidate's Profile
Gender No Preference
Nationality
Candidate Current Location