Job Description

Key Responsibilities:

1

. Employee Records Management and Data Entry:

- Maintain employee files, both physical and electronic, ensuring accuracy, compliance, and confidentiality.

- Update employee records in HR systems (e.g., payroll, benefits) as needed.

- Track and report on employee statuses, probation periods, and employment milestones.

- Archive employee documents, including offer letters, and other required paperwork.

- Manage employee changes, such as promotions, salary adjustments, or transfers, and communicate updates to payroll and benefits teams.

- Maintain organized and updated records of all insurance additions, deletions, and modifications

2. Employee Relations Communication and Payroll Support:

- Provide support to employees on HR-related queries, policies, and procedures.

- Support the HR team in organizing events and initiatives to promote a positive work environment.

- Serve as the primary point of contact for employee payroll inquiries, resolving issues promptly.

- Provide detailed pay statements and clarify queries related to payroll deductions and benefits.

- Address employee benefits, leave balances, and other payroll-impacting changes.

3. Compliance and Reporting:

- Ensure HR practices adhere to legal standards and company policies.

- Prepare regular reports on HR metrics such as turnover, new hires, and onboarding feedback.

- Assist in audits, both internal and external, related to HR data and processes.

- Serve as a contact for employee questions and concerns, directing them to appropriate resources when needed.

- Assist finance teams with month-end and year-end closing activities related to payroll.

4. Employee Offboarding:

- Manage the offboarding process for departing employees, including last payment calculation, coordinating last-day logistics, and collecting company property.

- Ensure exit documentation is completed and filed accurately.

- Coordinating with Finance for payment processing

5. Data Management and Record Keeping:

- Maintain and update payroll information or payroll software systems.

- Ensure all employee information, such as bank details and employment status changes, are up-to-date.

- Maintain payroll records in a secure, organized manner.

Job Types: Full-time, Permanent