Job Description

We are seeking a proactive and organized HR & PRO Coordinator to manage and support all backend processes related to staff administration. This role will act as a bridge between HR and PRO departments, ensuring smooth execution of employee documentation, onboarding, visa processing, renewals, and compliance requirements. The ideal candidate must be detail-oriented, efficient, and able to handle multiple tasks while maintaining accuracy and confidentiality.

Key Responsibilities:

HR Coordination

Assist in the full employee lifecycle: onboarding, joining formalities, contract preparation, and file documentation. Maintain and update staff records, HR databases, and personnel files. Coordinate with departments for staff requirements, attendance records, leave tracking, and document collection. Prepare HR letters (salary certificates, NOCs, memos, etc.) as required. Ensure all HR policies and procedures are followed and maintained. Support payroll team by providing accurate staff movement updates (new joiners, resignations, transfers).

PRO Coordination

Coordinate with the PRO for visa processing, renewals, medicals, Emirates ID appointments, and immigration-related tasks. Follow up on all government-related transactions through portals (MOHRE, ICP, DM, etc.). Track the status of all active visas, labour cards, Emirates IDs, and trade license documents to ensure timely renewals. Assist in preparing documents required for government submissions and approvals.

Administrative & Backend Support

Maintain a tracking system for all HR & PRO activities and documentation. Handle employee queries related to HR and PRO processes. Prepare reports related to staffing, document expiries, and HR metrics. Ensure confidentiality of all employee and company information. Support management in audits and compliance checks.

Qualifications & Skills:

Bachelor's degree in Human Resources, Business Administration, or related field. Minimum 1-2 years of experience in HR coordination or admin roles; experience in UAE PRO coordination is a strong advantage. Strong knowledge of UAE labour law, immigration procedures, and government portals (MOHRE, ICP, Tasheel, DM). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficient in MS Office applications (Word, Excel, Outlook). High level of accuracy, confidentiality, and attention to detail.
Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month