About the Role

We are looking for an outstanding and motivated candidate to join GEMS Wellington International School in the capacity of HR Assistant with immediate effect.

Key Accountabilities

Compliance:

• Administers, monitors and explains insurance benefits to employees, serves as liaison between employees and insurance carriers. Supports employees with insurance related and medical issues.
• Assists PRO with issuing visas and labour cards details.
• To ensure all staff have the relevant documentation and approvals and to ensure that no staff or contractors working alongside children are allowed in school until they have completed all relevant checks as per the GEMS Safer Recruitment policy.
• Submits and processes KHDA approvals for relevant employees as part of the compliance process.
• Ensure compliance with all HR systems to maintain employee records including payroll tracking.

Performance Responsibilities:

• Models and encourages a culture of kindness in support of the core values: Fortitude, Integrity and Empathy.
• Manages HR responsibilities in compliance with policies, procedures and systems.
• Maintains utmost confidentiality and professionalism at all times.

Employee Files:

• Creates an employee file (hard copy and electronic files) for all new hires following the standard guidelines set by GEMS.
• Maintains all employee files to a high standard (current and archived). Ensure all files are organised and contain all relevant information, and ensure documents are up-to-date at all times.
• File documents in respective staff files.

HR Operations:

• Administers the Leave of Absence request forms and ensures accurate data entry of attendance in PHOENIX/attendance reporting system.
• Ensures a smooth exit is achieved by those leaving by following the exit formalities and following up on payment of their end-of-service dues.
• Produces HR letters, NOCs, salary certificates and salary transfer letters in English and Arabic (in coordination with GRE) as required on a timely basis.
• Supports ERP project team with input on HR systems, policies and requirements where required.
• Tracks approval process in for all processes wherever other department\xe2\x80\x99s signatures are required.
• Runs reports from DAX as required by the HR Manager or other areas of the business.
• Drafts routine correspondence, letters and memos for approval from Line Manager.
• Assists and prepares statistical summaries and reports for school management.
• Maintains staff leave records e.g. annual, medical, holiday and personal leave days for payroll.
• Deals with staff issues and trying to resolve them in timely and professional manner.
• Attends HR related meetings and all staff meetings
• Performs other duties as assigned by the HR Manager and Principal/CEO.

Recruitment and onboarding:

• Prepares all documentation required by the HR Manager and Principal/CEO during recruitment processes.
• Prepares the documents required for onboarding, including visa and labour card processing requirements.
• Processes new hire forms including bank account forms, medical insurance, business card and access card requests.
• Prepares the welcome pack for all new hires and liaise with the IT Department to prepare the access cards and laptop/desktop.

Person Specifications

Expected Qualifications:

• High School certificate (minimum), College Degree preferred.
• HR related qualification is desirable (e.g. CIPD).

Expected Experience:

• A minimum of 1 \xe2\x80\x93 3 years\xe2\x80\x99 experience working within Human Resources.
• Knowledge in general HR office procedures, policies and methods.
• Experience working in a multi-cultural environment is a plus.
• Experienced in using MS Office and HR Systems.

Job-Specific Knowledge & Skills:

• Strong verbal and written communication skills.
• Excellent organisation and interpersonal skills.
• Solid communication skills and attention to detail.
• Able to multi task and cope with a degree of pressure at peak times.
• Advance MS Excel skills is a must.

About Your Benefits

An attractive remuneration package is on offer to the successful candidate including a competitive salary, medical and life insurance, flight allowance, tuition fee concession, 38 days annual leave and other benefits in line with the UAE Labour Law.

Kindly note that only shortlisted candidates will be contacted.

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

An outstanding school in Dubai, GEMS Wellington International School offers exceptional learning opportunities for students aged 3 to 18. Following the Early Years Foundation Stage curriculum in The Early Years, the National Curriculum for England to Year 11 and the International Baccalaureate at Years 12 and 13. Every year our students achieve GCSE and IB results that are world class and some of the most successful students in Dubai study at WIS before going onto global universities of the highest caliber. As a HPL World Class Award school, our learning experience is significant in supporting both critical thinking and independence. Our dynamic school environment combined with the extensive range of extra-curricular experiences enables students to succeed and to aspire at every stage of their learning journey. The entire school community, a truly international one, is passionate and committed to ensuring all are recognised and celebrated for their individual strengths, enabled as lifelong learners and nurtured as future leaders.

GEMS Education