About SISD The Swiss International Scientific School in Dubai (SISD) is a leading international day and boarding school where future generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities and challenges of a global world. Founded in 2015, our school currently welcomes more than 1800 students of more than 70 different nationalities on its cutting-edge campus, in the centre of Dubai. From Pre-KG to Grade 12, SISD follows the full continuum International Baccalaureate (IB) programme in three streams focusing on personalised learning and the development of 21st century skills. Students choose between the English with additional languages/STEAM stream or the bilingual English-French/German streams. We pride ourselves on being a fully accredited IB Continuum World School, offering the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP), IB Careers Programme (IB CP) and IB Diploma Programme (DP). Our personalised international curriculum offers an engaging learning experience, the challenge of developing a real understanding of cultural diversity and the support of a thriving international community. Our state of the art, eco-friendly campus adjacent to Dubai creek, ensures that we can offer a wide range of sporting and after school activities tailored to the personal needs and preferences of every student. Job Title: HR Assistant
Department: HR
Start Date: June 2023
Reports to: Head of HR Job Scope:
To support the Head of HR in the provision of high quality, efficient day to-day HR service for the school. Providing a timely, confidential, and efficient HR administrative service, focusing on the following areas: safer recruitment, recordkeeping processes are followed to meet current recruitment and safeguarding regulations, HR records data management, HR administration, employment documentation and compliance. The post holder is expected to work with a high degree of accuracy, confidentiality, and attention to detail. Main Duties and Responsibilities The following duties are not shown in order of priority or frequency, nor is the list comprehensive, but rather an indication of the type and level of duties expected of the post.

• To be responsible for the Single Central Register for safer recruitment, recording pre-joiners, active employees and deleting leavers in a timely manner
• To obtain and check references against information provided on applicants\xe2\x80\x99 application forms and obtain information about any gaps in employment and academic history. Report findings to Head of HR.
• To conduct and record verification of references through telephone calls
• To provide all references to Section Heads, Heads of Dept and Line Mangers in a timely manner. Where references are outstanding to bring these to the attention of the Head of HR as soon as possible
• To conduct pre-employment checks as per safer recruitment policy
• To collaborate with the HR Officer and HR Senior Officer in setting induction timetable for new staff with HR, IT, Facilities and introduce new members of staff to the SLT
• To deliver as and when required the HR induction and onboarding session to new staff individually or in small group sessions before they start ensuring that they have read and signed all applicable policies and regulations and that all employees are aware of them and where they can access them
• To ensure that the staff list (\xe2\x80\x98SISD team\xe2\x80\x99) on the school\'s website is reviewed and updated on a regular basis to reflect current role holders/roles/grade/designation
• To ensure in collaboration with the HR Officer and HR Senior Officer that all new staff bios and photographs are sent to the marketing dept for updating the school website
• To ensure in collaboration with HR Officer and HR Senior Officer that the full staff list of names, photos, designation, dates of birth, personal and work emails and contact numbers is distributed to the Principal, Principal PA, Section Heads, Section Heads secretaries and is updated as staff leave or join SISD during the academic year
• To be responsible for KHDA Teacher Licensing and ensuring that staff are actively participating in the process through regular reviews of the KHDA Educator Permit portal and engagement with academic staff
• To be responsible for medical insurance census, additions, and deletions to the school policy
• To maintain personnel files in an orderly, secure, and confidential manner, ensuring files are kept up to date and in line with data protection requirements. To carry out regular audits and maintenance of personnel files as required.
• To be a first point of contact for staff queries about routine employment matters, referring more complex issues to the Head of HR as appropriate
• To process information onto the HR database (HR PRO), to include staff details and changes, recruitment and employment checks, staff qualifications, start and leaving information, absence recording, staff training, probation review dates, etc.
• Follow up with line managers as appropriate
• To support the Head of HR with employee relations cases when required including general administration and being present at informal and formal meetings to take minutes
• To carry out general HR duties, such as producing standard and ad hoc letters and documents, general filing, archiving, and shredding
• To work in collaboration with the HR Officer, PRO and HR Senior Officer on any HR and recruitment matters as may be required
• To assume some of the responsibilities of the HR Officer , HR Senior Officer and PRO in their absence
• To carry out any other reasonable duties, as may be determined by the Head of HR.
• To be committed to the continuous improvement and review of current practices and procedures; making suggestions for revision where the need for change is indicated
• To maintain up to date awareness of current employment law and best practice issues
• To building good relationships with all employees (prospective and current) to provide proactive and customer-focused HR support
• To take part in such staff training as may be agreed
• To adhere to school policy on safeguarding and updating training as required.

Key Relationships Internal: All Staff
External: KHDA, IB Position Requirements Education:
Degree Educated with a focus on HR or Business Administration Experience:

• A minimum of 2-3 years\xe2\x80\x99 experience working within HR, preferably with recruitment experience
• Knowledge in general of HR office procedures, policies, and methods
• Experience of working in a school, college, or university

Competencies:

• A positive, flexible, \xe2\x80\x98can do\xe2\x80\x99 work ethic.
• Exceptional communication and organisational skills
• Strong collaboration skills to foster partnerships with all staff
• Calm and approachable manner
• Empathetic to the needs of all staff
• Excellent standards of personal presentation.
• Enjoyment of working in a positive, collaborative team environment with the values of honesty, integrity and mutual support at the core.
• Knowledge of Child Protection/Safeguarding
• An enthusiasm for engaging with diverse cultures tempered only with high levels of patience and adaptability
• Inter-culturally aware with well-developed interpersonal skills
• A sense of humour

Salary & Benefits: Competitive remuneration and benefits
Contract: Fixed Term contract Application Candidates are requested to submit ALL of the following documents: