Job Description

The Qode is currently looking for an energetic and dynamic HR-Admin Assistant / Personal Assistant. Office location is in Dubai Design District (D3). Once you submit your CV, your qualifications will be reviewed and if selected for an interview, you will be contacted by a member of our recruiting team. As an HR-Admin Assistant / Personal Assistant, you will be responsible for:

• Manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel requirements, booking flights, accommodation and restaurant reservations when necessary
• Prepare reports and documentation for meetings and appointments
• Act as the point of contact between the managers and internal/external clients
• Assist with other ad-hoc HR-administrative and project requirements as needed
• Calendar management
• Provide administrative support to ensure efficient operation of office
• Answer phone calls and transfer to the appropriate staff member
• Carry out administrative duties such as filing, typing, copying, scanning etc.
• Exhibits polite and professional communication via phone and e-mail
• Support the team by performing tasks related to organization
• Maintain supplies inventory by checking stocks to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

• Reminding the manager of important tasks and deadlines

• Liaising with staff, suppliers and clients
• Organising the manager's personal commitments and conducting support and research as needed (including holidays and weekends)
• Manage the diaries and schedules
• Assist with on-boarding of new employees

• Company-wide committee facilitation and participation
• Assisting with the day-to-day efficient operation of the office
• Coordinate messenger and courier service as needed
• Support in activities and company organized events as needed
• Update and maintain databases such as mailing lists, contact lists and client information
• Update and maintain internal staff contact lists and administrative records
• Ensure office equipment is properly maintained and serviced
• Contributes to team effort by accomplishing related results as needed

Required Education, Skills and Qualifications

• Background in HR is definitely an advantage
• Previous working experience as a Personal Assistant
• In-depth knowledge of office management systems and procedures
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent communications and interpersonal skills
• Discretion and confidentiality
• Proactive problem solver
• Flexibility and adaptability
• With excellent computer (Microsoft Office) skills
• Team player with a positive 'can do' attitude
• Excellent judgment and creative problem solving skills
• Must be self motivated and proactive, going above and beyond his call of duty
• Possess an ability to work comfortably and efficiently in a collaborative setting
• Ability to juggle multiple priorities and work in a fast-paced environment
• To have great attention to detail
• To be bright, friendly and outgoing
• Excellent command of spoken and written English
• Bachelor's degree holder

Job Types: Full-time, Permanent Job Types: Full-time, Permanent Salary: From AED4,000.00 per month Experience:

• Human Resource: 1 year (Required)
• Admin Department: 1 year (Required)

Language:

• English (Required)