Job Description

Job Category: HR, Organisation - Generalist
:
RESPONSIBILITIES
1. Onboarding

• Collect and verify new joiner documents (passport, visa, photo, employee information form, Emirates ID, IBAN, etc.)
• Prepare and issue employment contracts for new joiners prior to the start date.
• Ensure the new joiner has signed all the policies and agreements prior to their start date.
• Support on coordination for the medical tests, visa stamping, and ID issuance, etc.
• Register employees with relevant authorities (e.g., MOHRE, LMRA).
• Register the required employees on the GPSSA portal
• Notify the compensation team on the new joiners for the payroll.
• Ensure all onboarding documentation is completed accurately and filed correctly.

2. Visa and Work Permit Support:

• Handle visa applications, renewals, cancellations, and amendments for employees, including mission visas and temporary visas.
• Coordinate with the legal team to ensure timely processing.
• Maintain a visa tracker and ensure all work permits and visas are valid and renewed on time.
• Provide guidance and support to employees regarding visa requirements and documentation.

3. Employee Records & Documentation

• Maintain accurate and up-to-date employee files
• Track visa expiry, work permit renewals, ID renewals, and residency status
• Ensure confidentiality and secure storage of HR documents
• Update HR systems with updated employee data
• Maintain employee files (both physical and digital) and update HRIS with accurate information.

4. Compliance & Legal Coordination * Ensure adherence to local labour laws and company policies

• Support audits and inspections
• Assist in disciplinary and grievance documentation

5. Medical Insurance

• Ensure that all new staff are enrolled in the medical insurance and collect all relevant documents
• Administer company medical insurance policies for employees and their dependents.
• Coordinate with insurance providers for new enrolments, renewals, claims and /or deletion.
• Address employee queries related to benefits and insurance coverage.

Ensure compliance with local regulations regarding mandatory insurance coverage.
6. HR Systems & Reporting

• Update MCH systems with employee data
• Generate reports on headcount, turnover, and attendance

7. Offboarding:

• Prepare the final settlement as per the local labour laws and coordinate with the leaver and the finance team to process the payment.
• Ensure timely removal of employee access to systems and retrieval of company property.
• Coordinate with Compensation and Benefits for removal of leaver from the payroll
• Maintain proper documentation of terminated employees for compliance and audit purposes.
• Support on the visa cancellation process/ transfer process.
• Support with the exit ticket booking as and when required
• Follow the labour laws on the offboarding, considering the notice period.

8. HR Projects

• Support HRM on projects related to onboarding, offboarding, policies and procedures

Support HRM on Audit and on HR System
EXPERIENCE
Bachelor's degree in human resources, Business Administration, or related field.
2-5 years' of Experience in HR Administration or similar role preferably in a multinational or corporate environment.
Strong knowledge of UAE labor laws and visa regulations (if applicable)
Experience in HR systems and processes.
Excellent communication, organizational and multitasking skills.
High attention to detail and ability to handle sensitive information with discretion and have the ability to multitask and work under tight deadlines.

Skills Required