• Schedule meetings and appointments with external and internal guests

• Keeping the Director informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist Director to keep to the timetable on a daily basis by ensuring that internal attendees arrive on time

• Ensure reports are on hand prior to meetings and that correspondence & information are available for managers when having meetings

• To be responsible for scheduling/coordinating the following meetings (including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance)

• Taking minutes of the meeting for distribution

• Typing of all reports and correspondence received in either manuscript or dictated form

• Filing of all documents and update systems when necessary to ensure easy reference

• Manage travel arrangement including flights, accommodations, transfers etc.

• Coordination with who wish to meet the Director - giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the Director

• Ensure equipment in Executive Offices, including photocopier is working at all times with adequate supplies of paper, toner, and etc.

• Keeping purchase requests in the Purchase Management System up to date

• To attend any hotel functions as requested by the Director

• To attend training and meetings as and when required

• To take an interest in and keep up-to-date with events occurring in the hotel

• Promote a professional image of the office at all times to internal and external customers

• In Charge of Outsourced Rewards for the Hotel and Any other duties as may reasonably be requested by the management, Learning & Development & Human Resources Dept.

• At least 3 years\' experience as Administrator to the Director
• Has worked in a multi-cultural environment

• College degree - essential

• Formal Secretarial qualification

DAMAC Properties