Our client, a multinational company based in Dubai is urgently looking for a General Affairs Specialist & Sales Administrator
REPORTS to: Senior Specialist/ Sales and Logistics Dept and GM Corporate Div.
Key Responsibilities and Tasks
xc2xb7 Collect and dispatch sales documents.
xc2xb7 Upload and input sales documents to the system.
xc2xb7 Collaborate with related departments and arrange obtaining the signature and company stamp for whole Company Documents (including electronic files).
xc2xb7 Manage and control archive of Company Documents (including electronic files) in appropriate manner based on companys archive rule.
xc2xb7 Maintain condition of office equipment and procure office suppliers as needed.
xc2xb7 Liaise with Vendors, negotiation for purchase contracts
xc2xb7 Prepare Internal Application Form related to GA activities.
xc2xb7 Flight, Hotel Booking and Transportation arrangement for visitors.
xc2xb7 Communicate with travel agency on arranging flight tickets for employees.
xc2xb7 Organise and maintain company IT equipment record.
xc2xb7 Control Fixed Assets List
xc2xb7 Coordinate and work together with PRO outsourcing company on renewals, company documents like trade license, establishment card and etc.
xc2xb7 Tea/Coffee serving for guests.
xc2xb7 Secretary support to managements such as business trip application/expense settlement report/ restaurant reservations/arrangement for souvenir/transportation booking etc.
xc2xb7 Participate in Kaizen (improvement) activity.
xc2xb7 Communicate with accounting department to input and reconcile data related to GA activities.