Job Description

Role Overview

We are seeking a bilingual (Arabic & English) Receptionist who will serve as the first point of contact for our company, ensuring a professional and welcoming environment for visitors, clients, and employees. In addition to managing front-desk operations, this role will also provide administrative support during onsite events, ensuring smooth coordination and excellent guest experience.

Key Responsibilities

Front Desk & Visitor Management

Greet and welcome visitors in both Arabic and English in a professional and friendly manner. Manage visitor check-ins, issue visitor passes, and notify staff of arrivals. Maintain a clean, organized, and professional reception area.

Communication Management

Answer, screen, and forward calls in Arabic and English. Handle inquiries via phone, email, and in-person, directing them appropriately. Receive, sort, and distribute mail, packages, and courier services.

Administrative & Event Support

Provide administrative support to office operations and HR when required. Assist in scheduling meetings, coordinating appointments, and maintaining records. Support the coordination and logistics of onsite events, including welcoming guests, managing registration, handling event materials, and assisting the events team. Liaise with vendors, suppliers, and service providers during events when necessary.

Office Coordination

Monitor office supplies and ensure reception and common areas are stocked. Coordinate with maintenance and facility providers to resolve issues promptly. Support other departments with ad-hoc administrative requirements.

Skills & Qualifications

Bachelor's degree or Diploma in Business Administration, Hospitality, or related field. Proven experience as a Receptionist, Front Desk Representative, or Administrative Assistant (event support experience preferred). Fluency in

Arabic and English

(spoken and written) is mandatory. Strong organizational, multitasking, and problem-solving skills. Excellent communication and interpersonal abilities with a customer-service mindset. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and general office equipment. Professional appearance and ability to remain calm under pressure. Flexibility to support onsite events outside standard office hours when required.
Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month