Job Description

Job Title:

Front Desk Officer

Location:

Dubai, United Arab Emirates

Job Type:

Full-Time (On-Site)

Experience:

1-3 Years

Education:

Bachelor's Degree (preferably in Business Administration or a related field)

About the Company:

Speed Auto Systems is a leading UAE-based software company delivering SaaS solutions to the vehicle rental and leasing industry. Our dynamic environment offers professionals the opportunity to work with cutting-edge technology, international clients, and a collaborative team.

Job Summary:

We are seeking a professional, well-groomed, and proactive

Front Desk Officer

to manage front-office operations while also supporting secretarial and coordination tasks. This role requires strong communication skills and the ability to handle both internal team coordination and external follow-ups with clients and partners.

Key Responsibilities:

Front Desk Operations:

Greet and assist visitors, clients, and staff in a professional manner Answer and direct phone calls, manage front-desk email inbox Maintain the reception area in a clean and organized manner Handle incoming and outgoing mail/couriers
Secretarial & Administrative Support:

Manage meeting schedules, appointments, and travel arrangements Prepare memos, letters, reports, and other documents as required Maintain and organize office files and records (physical and digital) Assist senior management with day-to-day administrative tasks Support HR/admin functions like document filing, staff attendance records, etc.
Internal & External Follow-ups:

Follow up with internal departments to ensure timely task completion Coordinate with clients, vendors, and service providers for updates, documents, and support Maintain logs of communications and ensure follow-through on pending items Prepare and share meeting minutes, summaries, or reminders

Requirements:

Bachelor's degree in Business Administration or a related discipline 1-3 years of experience in front desk, office administration, or secretarial role Strong communication skills in English (Arabic is a plus) Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) Presentable and professional demeanor with excellent interpersonal skills Ability to multitask, prioritize, and maintain professionalism under pressure Previous experience in a UAE office environment is a plus

What We Offer:

Competitive salary package Visa sponsorship and legal employment in the UAE A professional and friendly work environment Opportunities to grow within administrative, HR, or coordination roles

To Apply:

Email your resume to

hr@speedautosystems.com

with the subject line:

"Application for Front Desk Officer - Dubai Office"

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month