Job Description

Long Description:

Key Responsibilities

Prepare

Official Receipts

and receive copies of

Outgoi

ng Letters

and documents relating to Finance matters. Monitor and verify monthly utility bills online, including

Etisalat, DU, EPPCO, DEWA, and ENOC

, ensuring timely payment. Maintain a

finance Dropbox/SharePoint database

, logging supplier invoices, purchase orders (POs), receipts, and delivery notes for record-keeping. Ensure all

annual service contracts

are up to date, notifying the supervisor

one month before expiry

for renewal. Maintain and update a comprehensive log of

client and supplier details

including contact details and payment terms. Provide

support

on vendor's Bank Details and phone verification Assist with

online applications and registrations

in coordination with the Finance & Operations departments. Review and verify

invoices

for accuracy, proper approvals, and compliance with company policies. Ensure vendor invoices meet the following criteria for payment processing: + Display the

official business name

. + Include the

company address

.
+ Our issued

PO is reflected

in the invoice
+ The currency

conversion rate

used is reflected in the invoice in case of invoices in other currencies
+ Reflect the

Tax Registration Number (TRN)

.
Match invoices with corresponding

purchase orders and delivery receipts

. Prepares

Payment Vouchers

- Ensure these were properly filed in both hard and soft copies. Enter invoices into the

accounting system

and maintain records in Dropbox/SharePoint. Assist in preparing undated

Security Cheques.

Reconcile

vendor statements

and resolve discrepancies. Assist in

month-end and year-end closing activities

. Address

vendor inquiries

regarding payments and outstanding balances. Ensure

proper documentation

and organized record-keeping for

Audit

purposes. Support in

VAT

compilation reports.


Provide

support and assistance

to the Finance Department in various tasks. Support & Perform

other duties as assigned

.

Skills and Abilities

Demonstrate time management skills with attention to detail Detail oriented and capable of analysing complex financial/operational data Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word) Demonstrated experience using pivot tables in Excel Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization Self-starter capable of working independently and ensuring to meet deadlines Excellent communication and interpersonal skills both verbal and written Ability to balance multiple tasks with changing priorities Ability to exercise solid judgment with sound problem-solving and decision-making skills Proficiency in Microsoft Office applications (Word Excel Outlook)

Education and/or Experience

Minimum High school diploma or equivalent Bachelors' degree in Accounting Finance Business or related field preferred Minimum 1 - 2 years' experience in Accounts receivable or business-to-business collections Experience operating in a multi-state and/or complex matrix business environment

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines. The work environment is generally moderate in noise.

MORE ABOUT US

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state, or local law. AVI-SPL is an AA/Disabled/Veteran Protected Employer VEVRAA Federal Contractor.

AVI-SPL reserves the right to alter work hours and work location as necessary. Work hours may vary based on client requirements and may include travel to various locations in support of the account.