Job Description

The Finance Associate provides vital support to the finance and accounting team by ensuring accurate financial record-keeping, processing transactions, and assisting in reporting and compliance. This role is essential for maintaining smooth day-to-day financial operations and upholding the integrity of the company's financial data.

Reports to:

Finance Manager

Key Responsibilities:

Bookkeeping and Data Entry

Accurately record daily financial transactions (sales, purchases, expenses) using SAGE and Odoo accounting software Maintain ledgers, journals, and all relevant supporting documentation Reconcile accounting entries to ensure accuracy and consistency

Accounts Payable (AP)

Process supplier invoices, verify details, and ensure timely payments Maintain records of vendor contracts, payment terms, and due dates Reconcile supplier statements and resolve billing discrepancies

Accounts Receivable (AR)

Generate and issue accurate sales invoices to customers using CRM. Reconcile and close jobs in coordination with Operations Team. Monitor accounts receivable, follow up on outstanding payments, and maintain aging reports. Record incoming payments and match them to customer accounts.

Tax and Compliance Support

Assist in preparing and filing VAT and other tax returns Maintain proper records for tax audits and financial inspections Support compliance with internal financial controls and external regulations

Payroll Assistance

Gather and verify employee timesheets, leave records, and deductions Collaborate with HR and Finance Manager to ensure accurate and timely payroll processing Maintain records of employee reimbursements and expense claims.

Financial Reporting Support

Assist in the preparation of monthly financial reports and management summaries Compile and organize supporting documentation for audits or reviews Provide data and administrative support during financial close processes.

Filing and Document Management

Maintain a well-organized system for digital and physical financial records Ensure all documentation is properly labeled, filed, and easily retrievable Support archival of outdated financial documents in line with policy and legal guidelines

Communication and Coordination

Serve as a point of contact for vendors, customers, and banks on routine finance matters Coordinate with other departments to collect financial information as required Support the finance team with administrative tasks and ad-hoc financial projects.

Requirements

Qualifications and Experience:

Bachelor's degree or Professional qualification in Accounting, Finance, or related field 2-4 years of experience in a finance or accounting support role Basic understanding of accounting principles and financial reporting Proficient in MS Excel and accounting software Experience in SAGE and Odoo is preferred.

Key Skills:

Strong attention to detail and accuracy. Good organizational and time management skills. Ability to handle confidential information with integrity Strong communication and teamwork abilities * Eagerness to learn and grow in a finance career