Job Description

Job Title:

Female Executive Secretary

Location:

[Exit 18, Riyadh, Saudi Arabia]

Employment Type:

Full-Time

About the Role:

We are seeking an experienced and highly organized

Female Executive Secretary

to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

Manage and maintain schedules, appointments, and correspondence for executives or departments. Prepare and organize documents, reports, and presentations. Answer phone calls and emails, directing inquiries to the appropriate parties. Assist in the planning and coordination of meetings, including logistics and materials. Maintain filing systems, both electronic and paper, ensuring information is easily accessible. Handle confidential information with discretion and professionalism. Perform general office duties, including data entry and record keeping. Support team members with various administrative tasks as needed. Monitor and order office supplies, ensuring inventory levels are maintained. Prepare and distribute meeting agendas and minutes. Coordinate travel arrangements, including flights, accommodations, and transportation. Develop and implement office procedures to improve efficiency. Assist with budgeting and expense tracking for departmental activities. Liaise with external vendors and service providers to facilitate office needs. Maintain office equipment and coordinate repairs as necessary. Support event planning and coordination for company functions or team-building activities. Create and maintain databases and spreadsheets for tracking important information. Conduct research and compile data as requested by team members. Train and onboard new administrative staff as needed. Ensure compliance with company policies and procedures.

Requirements:

Bachelor's degree or equivalent; additional qualifications in Office Administration or a related field are preferred. Proven experience as a secretary or in a similar administrative role (minimum 5 years). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. Excellent command of the English language is required. Familiarity with office management procedures and basic accounting principles. Excellent verbal and written communication skills. Strong organizational and time-management abilities. Ability to work independently and collaboratively within a team. Attention to detail and strong problem-solving skills. Experience with scheduling software and CRM systems is a plus. Strong interpersonal skills with the ability to interact professionally with clients and colleagues. Ability to prioritize tasks and manage multiple deadlines effectively. Flexibility to adapt to changing priorities and projects. Experience in handling travel arrangements and itineraries is a plus. Basic knowledge of social media and marketing tools is beneficial. Preferably residing near the company's location.

Benefits:

Eligible to get 30 days paid vacation every year. Providing health insurance

How to Apply:

Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].

Job Type: Full-time

Job Type: Full-time

Pay: ?4,000.00 - ?6,000.00 per month