Female Office Admin/receptionist
Dubai, United Arab Emirates
Job Description
At Motei & Associates you will be offered career path growth. We will help you enrich your experience and learning through exposure to different experiences and challenges within your role. We offer competitive benefits package including comprehensive medical insurance, annual travel allowance, personal development, team lunch and team building activities. We value work-life balance and offer flexible working hours. Your Role
Expected Start Date: 17/04/2023
- Greet visitors and answer telephone calls in a professional and courteous manner, take messages, give information to callers and refer to team members. Retrieve voice mail messages and arrange conference calls.
- Schedule appointments, meeting and conferences and coordinate with team members. Reserve conference room(s) for meetings and coordinate catering services. Arrange travel schedule and reservations for team members.
- Acting as a first point of contact, handle incoming business inquiries and phone calls, organizing meetings and appointments, receipt and deliver original documents, prepare outgoing courier, arrange/supervise messenger daily schedule.
- Prepare accurate, error-free, and properly formatted legal materials and correspondence following the firm\xe2\x80\x99s Legal Documents Writing manual. Check completed documents for spelling errors. Proofread and edits documents for grammar, spelling, punctuation, and format.
- Maintain orderly clients and firm\xe2\x80\x99s general administrative files. File documents and emails in the firm\xe2\x80\x99s electronic document software.
- Review, prioritize, and route incoming mail. Prepare outgoing mail and overnight packages. Coordinate courier pickups and deliveries.
- Maintain orderly clients and firm\xe2\x80\x99s general administrative files. File documents and emails in the firm\xe2\x80\x99s electronic document software. Distribute correspondence using scanning, PDF, email or hard copy delivery.
- You hold a bachelor\'s degree and have a minimum of 4 years experience in similar role, preferably in law firms.
- Previous success in a receptionist role. You are proficient in secretarial/admin works, file management and have taken on aspects of PA duties in the past.
- You must possess sound knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
- You are dynamic, presentable with excellent communication skills.
- High integrity & ethics, courteous, professional, and punctual.
- Excellent organization and time management skills
- Ability to multitask and adjust priorities as needed
- You have a perfect command of English, spoken and written. Other language(s) will be considered an advantage.
- You are fast learner, motivated, dynamic, able to work both independently, and eager to develop strong relationships with clients in an international context.
- You are Dubai based.
- We must fill this position urgently. Can you start immediately?
- Do you have experience in professional services in the past?
- How many years of work experience do you have using Microsoft Office?
- How many years of Administrative experience do you currently have?
- Bachelor\'s (Required)
Expected Start Date: 17/04/2023
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Job Detail
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Job IdJD1523350
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned