Female Filibino/admin/accounts/secretary/sales

Dubai, United Arab Emirates

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Job Description

We, Ashtar Safety Consultants are an Emirates International Accreditation center (EIAC) accredited, Trakhees (EHS) and DCAA (Dubai South) approved company with ISO 9001 (QMS), We are Emirates International Accreditation Centre (EIAC) accredited Third Party Inspection Body carrying out various Inspections on Lifting Equipment, Lifting Accessories, Pressure Vessels, Non-Destructive Tests, etc. We carry out specialized inspections on Infrared Thermographic Inspection, Vibration Analysis Test, Glass Barriers Test, Anchoring Points Inspection (Pull-out Tests & Load Test), Torque Tests, Electrical Inspections, Storage / Pallet Racking Inspections, PAT inspections, etc. . We are approved to carry out various Safety Inspections by Trakhees (EHS) and DCAA (Dubai Civil Aviation Authority). we are looking for an organized and analytical office admin/Accounts/Secetery / who will be incharge with daily office duties including quotation preparation, attending inquiries, document control, and sorting accounts,sales.

Handling basic office duties including answering phones, responding emails, data entry and making report.
Coordinate with internal teams and external suppliers and partners for the smooth operation

Required Qualifications

Female only
At least 1-experience
Excellent in MS Office (Required)
College graduate
Maintains office services by organizing office operations and procedures; preparing payroll; maintains accounts, controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible. Excellent in Excel and reporting.